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Meetings

WAVE Spring Mini-Conference

Mature Villages:  Challenges and Opportunities

Monday April 19, 2021
1:00 - 4:30 p.m.

Virtual - Via Zoom

Program with Presentation Materials

 

The WAVE mini-conference on mature villages was a great success, attracting over 120 participants from 43 villages and several related agencies and organizations. 
 
The conference program, with links to slides, texts, and organizational websites is attached here(Press + sign at top to make it big enough to read.)
 
The program was recorded, and the video and saved chat texts can be accessed below. 
 
Videos:
-Plenary
-Financial Sustainability
-Strategic Partnerships
-Data  (will be posted when available)
 
Chat texts:
-Plenary
-Financial Sustainability
-Strategic Partnerships
-Data

 

 

Washington Area Villages Exchange  
Spring Mini-Conference
April 19, 2021, 1:00 - 4:30 p.m.
Virtual - Via Zoom
Details
  
Dear WAVE Members and Friends,
  
Please join others from villages around the metro DC area at the WAVE Spring Mini-Conference, organized in collaboration with the national Village-to-Village Network and Montgomery County’s Village Coordinator.  The theme is “Mature Villages:  Challenges and Opportunities.”  Programs for startup villages will be offered later in the year. This program will include a plenary on how villages of different models can evolve to their own best next level, and break-out discussions on financial sustainability, data, and strategic partnerships.  Plans for a new WAVE mentoring program will also be announced. The program is free, but registration is required.  To register please click here. If you have questions, feel free to contact Mary Jo Deering, This email address is being protected from spambots. You need JavaScript enabled to view it..
  
Mary Jo Deering
WAVE Board President
 

Agenda

 WAVE Spring Mini-Conference Program April 19, 2021   (Press + sign at top to make it big enough to read.)

Registration

Here is the link to the Registration form:  https://docs.google.com/forms/d/e/1FAIpQLScSTahA7ZrqBZkbWX-rGXkP0YYGmYkwgVly2Rlwq3K9Bbjrvw/viewform

Zoom Links

The Zoom link will be sent to each registrant before the conference.

 

**************************************************************

 

WAVE Board Meeting

Wednesday, April 7, 2021

Virtual - via Zoom

 

 

Present: Mary Jo Deering, Dave Prescott, Cele Garrett, Kathy Pointer, Miriam Kelty, Eriko Kennedy, Laurie Pross, Carolyn Rourke, Loretta Vitale Saks, Peg Simpson, Denise Snyder, Nadia Taran, and Wendy Zenker.

 

President Mary Jo Deering called the meeting to order at 1:07pm.   

 

The minutes from the February board meeting were approved.

 

Treasurer’s Report      Laurie listed current assets at $9,185.01, which includes deposits that total $329 this past month.         

 

Correspondence Secretary’s Report       Dave reported that, so far, sixteen villages have paid dues for 2021. This is behind where we stood at this point last year. Dave will once again include a call to action for dues payment when he emails conference information to the WAVE distribution.

 

EXISTING BUSINESS

Discussion of April 19 Conference with Montgomery County Villages          The program will begin with a welcome and brief reports from Mary Jo, Pazit Aviv (Montgomery Co) and Carol Paquette (VtVN president). The plenary session speaker will be Hilary Lenz (A Little Help in CO and VP of the VtVN board). The panel that follows will include Dick Elkins (Nauset Neighbors), Judy Berman (Capitol Hill Village), and Hillary Lenz. We will invite a representative from Takoma Park Village (an all-volunteer, smaller village) to join the panel as well. The panel will not just react to Hilary’s talk but will tell their own village stories of how they’ve achieved a measure of success to move their own village to the next level. Each panelist will speak for 15 minutes, leaving time for Q&A.

Though initially there were two sets of breakout sessions planned, the conference has been condensed somewhat and we now will offer one set of three breakout sessions: Financial Sustainability: New Ideas and Models (facilitator: Wendy, notetaker: Laurie), Strategic Partnerships: How to Find Partners and Build Strong Relationships (facilitator: Hilary Lenz, notetaker: Carolyn), and Data: What Needs to be Tracked (facilitators: Carol Paquette and Gail Kutner, notetaker: Mary Jo).

We will have attendees register in advance, though not require that they choose their breakout session in advance. We will, however, ask them their preference so breakout facilitators know what size crowd to expect. Loretta will build out a Google registration form. We will provide instructions for getting in to the breakouts. Denise offered FBWE’s help with setting up the breakout rooms and will explore recording the breakouts.

 

American University village survey       Eriko has provided a proposal from Lynn Addington, a professor at AU, who is interested in conducting a survey about the effects of COVID restrictions on DC-area villages. We reviewed the information provided in advance of the meeting. We agreed we needed to know more information about existing survey plans that a group of DC villages is undertaking together. VtVN also is planning to reach out to villages with some type of survey. We agreed there could be value in integrating Addington’s ideas with the other surveys being planned. Mary Jo will contact Judy Berman to get more information about the DC villages survey plans.

 

NEW BUSINESS

Mentoring and Mutual Support Initiatives       Mary Jo highlighted the proposal shared before the meeting. She described the proposed collaboration with VtVN, which arose from her conversation with Carol Paquette. It could be a “win win” in that VtVN would send any requests it receives from villages in the WAVE area back to WAVE; WAVE could send any requests for mentoring on topics for which it lacks expertise back to VtVN. Miriam noted that mentoring opportunities was part of the rationale for forming WAVE initially. Peg reminded us that Carol Paquette has been overseeing VtVN’s own mentoring efforts though, to date, they have not received many requests. We discussed limiting this one-on-one mentoring opportunity to WAVE members, although we may need to call on villages outside of WAVE to serve as mentor if we do not have expertise on a particular topic a mentee needs. Carolyn pointed out the importance of knowing about any informal mentoring currently taking place. For one-on-one mentoring, careful choosing the pairs of two villages is critically important. The board voted to pursue a mentoring program. A small group comprising Carolyn, Cele and Laurie was formed to meet and talk through next steps. In particular, Mary Jo asked us to think through an important aspect of this program: software to capture data on mentoring (mentors, requests, topics, etc.). We can continue discussing this at the next board meeting.

In addition to the one-on-one mentoring, we agreed that WAVE will host some group “mentoring” sessions in the coming months. We committed to continuing the discussion of five “priority” topics: the three identified for the April 19 meeting plus the topics board leadership and recruiting/sustaining multigenerational volunteers. Additionally, Wendy, Eriko, Laurie and Cele will put together in May a session about when and how to open up our villages to in-person events again. 

 

WAVE Zoom account         Because our meeting activity continues to expand, we agreed that WAVE needs to purchase its own Zoom subscription.  

 

Connecting with Steve Gurney, ProAging                      Many of us have taken part in the virtual presentations that Steve Gurney has been offering each week and we all agreed that we would benefit from staying in direct contact with him regularly for opportunities that WAVE can collaborate with him. Laurie is working with Steve regularly for her village’s programming.

 

2021 board meeting dates                        We agreed that WAVE board meetings will take place the first Monday of each month. In cases where the first Monday is a holiday, we will move to the second Monday. Thus, the following dates are confirmed: May 3, June 7, July 12, August 2, September 13, October 4, November 1 and December 6. We will be meeting from 3-5pm.

 

WAVE Quarterly meeting dates               We identified the two remaining WAVE quarterly meeting dates: July 19 and October 18.

 

There being no further business, the meeting adjourned at 3:30pm.

Respectfully submitted,

Cele Garrett

Recording Secretary

WAVE Members Meeting - Annual Meeting

Monday, February 15, 2021

Virtual - via Zoom

 

 

9:15 – 9:30am   Attendees began logging in

Number of attendees: 53

 

President Leigh Sempeles opened the meeting at 9:35 and welcomed everyone.

 

Recording Secretary Report        Leigh noted that Cele Garrett distributed the minutes of the September WAVE meeting last week via eBlast and they are listed on the WAVE web site. The minutes were approved.

 

Treasurer’s Report 

Laurie Pross reported the current balance:  $8,856.01. She noted that 45 villages paid their dues in 2020. She reported that WAVE has filed its 990. She updated us on our revenues and expenses.

 

Correspondence Secretary’s Report

Corresponding secretary Dave Prescott noted that the web site is up-to-date with current WAVE members. Dave encouraged folks to email him at the This email address is being protected from spambots. You need JavaScript enabled to view it. if they have any questions about their dues or any other WAVE-related business.

 

WAVE Year in Review

Leigh Sempeles recapped WAVE’s activities with a 2020 year in review. The WAVE board revised bylaws, conducted feedback surveys, and offered four scholarships to the Village to Village Network October Village Gathering. Overall, the board focused on providing a forum for villages to share experiences. Highlights include the following:

  • Member quarterly meetings that included such plenary speakers as Gail Kohn (Impact of Villages on the Pandemic and What That Might Mean for the Future), Linda Kohn from the League of Women Voters (The Status of Vote by Mail Across the U.S.) and DC Attorney General Karl Racine and elder justice prosecutor Amy Mix speaking on topics that included consumer protection, scams, housing and restorative justice.
  • Additional informal discussions and breakouts With COVID presenting greater challenges, additional meetings in June and again in August allowed us to problem-solve and share ideas with one another. WAVE facilitated breakout sessions and shared meeting notes afterward.
  • Partnering with Montgomery Co. for joint program We were pleased to contribute logistical and content support to this conference featuring a keynote speaker and six concurrent sessions.
  • Gathered and disseminated village program offerings on a monthly basis for the period of September through December 2020. We are grateful for the efforts of Doug Gaddis and Silver Spring Village for taking this effort to a higher level with the new Shared Programs web page.

 

New Business         

Leigh recognized Wendy Zenker from Arlington Neighborhood Village who proposed forming small ad hoc collaborative discussions to address specific issues. Leigh then recognized VtVN executive director Barbara Sullivan. VtVN is considering a one-day conference in May.

 

Spring Village Conference

Leigh recognized Mary Jo and Pazit Aviv. The date has been confirmed as Monday, April 19 from 1-4:30pm. This meeting is organized in partnership with the Village to Village Network and Montgomery County Village Program. It will take the place of the regular quarterly WAVE meeting. The conference will begin with a plenary session and is currently planned to include two sets of breakout sessions. Decisions about breakout topics were based on feedback from the pre-conference survey results gathered in late January. There will be no registration fee. The focus will be on mature villages.

 

WAVE Elections

Leigh Sempeles announced that she will be moving back to Ohio and must leave her position as president of the WAVE board. Mary Jo Deering, current Vice President of the board, will assume the presidency. The slate of officer was presented as follows:

Leigh thanked the following members for their service on the WAVE board now that their terms are up: Pat Scolero (DC), Gail Kutner (VA) and Sharon Canner (VA). Note: Gail Kutner resigned in November 2020 and Sharon Canner resigned in July 2020.

The following new board members were elected: Nadia Taran (Foggy Bottom Village, DC); Eriko Kennedy (Chevy Chase at Home, MD); Carolyn Rourke (LOWLINC, VA) and Wendy Zenker (Arlington Neighborhood Village, VA).

 

After a brief break, the group then divided into three breakouts:

1) “Mind and Body” (facilitated by Eva Lucero with Peg Simpson as notetaker)

2) “To Zoom or Not to Zoom” (facilitated by Denise Snyder with Cele Garrett as notetaker)

3) “Social Programs and Connectedness” (facilitated by Lisa Rosenthal with Pat Scolero as notetaker)

 

The meeting adjourned at approximately 12noon.

 

Respectfully submitted,

Cele Garrett

Recording Secretary

 

WAVE Board Meeting

Monday, January 11, 2021

Virtual - via Zoom

 

 

Present: Mary Jo Deering, Dave Prescott, Cele Garrett, Kathy Pointer, Miriam Kelty, Eriko Kennedy, Carolyn Rourke, Loretta Vitale Saks, Peg Simpson, Denise Snyder, Nadia Taran, and Wendy Zenker.

 

President Mary Jo Deering called the meeting to order at 3:03pm.   

 

Mary Jo welcomed our new board members and asked each board member to introduce themselves and speak briefly about their interest in being part of the WAVE board.

 

Officer Reports        There were no formal Recording Secretary, Correspondence Secretary or Treasurer Reports though, in Laurie’s absence, Cele noted the WAVE account balance: $8,856.01.

 

Election of Officers    Laurie, Dave and Cele have agreed to remain in their positions as Treasurer, Correspondence Secretary, and Recording Secretary, respectively. When Mary Jo recently assumed the position of President, it left the VP position vacant. Kathy Pointer unanimously was elected to this position.  

 

EXISTING BUSINESS

VTVN notes         Mary Jo reported a brief update from VTVN’s Barbara Sullivan. The decision has been made not to hold a conference in the spring. They will put their efforts toward the annual Village Gathering, taking place October 5-7. Mary Jo noted that VTVN and WAVE have a standing agreement where each offers the other a reciprocal membership. And, VTVN has offered their Zoom account to WAVE if we need it for a meeting that attracts more than the 100 attendees that our various village accounts can accommodate.   

 

Discussion of April 19 Conference with Montgomery County Villages          This half day-long conference will take the place of the second quarter WAVE meeting. The focus will be on mature village operations. The board discussed concerns about attendee capacity. We agreed we didn’t want to cap attendance and leave out WAVE members but that we would promote the conference to our usual distribution and not extend the invitation to villages from other parts of the country.

The conference will begin with a brief welcome and a plenary session and Q&A with a small panel. We discussed potential panelists. This will be followed by two sets of concurrent sessions.

 

NEW BUSINESS

WAVE Projects         Mary Jo referred to the handout provided in advance regarding possible initiatives for WAVE. There was discussion about these ideas, including Wendy Zenker’s idea to identify smaller groups of village leaders who might meet together regularly to discuss specific ideas more deeply. Loretta mentioned a small group of villages in the “Route 1 corridor” area that regularly were convening to share ideas. We agreed that there could be great value in making public a potential list of topics to glean interest level in forming such small group. Kathy mentioned the idea of WAVE making available a type of village mentorship program. (Many of our own villages have benefited from such a mentorship that sometimes happens on a more informal basis—particularly when a village is in development and is seeking advice from a village in operation.)

 

American University village study            Wendy shared that she’d had a conversation at length with an AU professor who is interested in working with area villages on a research project. It was agreed that we would request a proposal from her for the next board meeting.

 

There being no further business, the meeting adjourned at 4:30pm.

 

Respectfully submitted,

Cele Garrett

Recording Secretary

 

WAVE Members Meeting (Annual Meeting)

Monday, November 23, 2020

Virtual - via Zoom

 

 

10:15 – 10:30am   Attendees began logging in

Number of attendees: 66

 

President Leigh Sempeles opened the meeting at 10:37.

Leigh welcomed everyone.

 

Recording Secretary Report        Leigh noted that Cele Garrett distributed the minutes of the September WAVE meeting last week via eBlast and are listed on the WAVE web site. The minutes were approved.

 

Treasurer’s Report 

Laurie Pross reported the current balance:  $8,856.01. She noted that 44 villages paid their dues in 2020.

 

Correspondence Secretary’s Report

Corresponding secretary Dave Prescott noted that the web site is up-to-date with current WAVE members. Dave encouraged folks to email him at the This email address is being protected from spambots. You need JavaScript enabled to view it. if they have any questions about their dues or any other WAVE-related business.

 

New Business         

Leigh recognized Barbara Sullivan with the Village to Village Network to provide a quick report on the VtVN conference in October, which drew more than 600 attendees. One highlight was the AARP panel, which received high marks. Barbara also noted that four villages plan to suspend their operations. She also reported that the interactive Covid resource tool that Pazit has created soon will be added to the VtVN website. Barbara emphasized how important it is for villages to keep their members updated on local services during Covid, including those that involve food and medicine. This spurred informal conversations where several villages reported some recent steps they’ve taken to help their members receive local services.

 

Plenary session

Leigh recognized Kathy Pointer, who introduced our invited guest, DC Attorney General Karl Racine, as our plenary speaker. AG Racine introduced his colleague Amy Mix, the elder justice prosecutor in his office. Racine described the Consumer Advocacy unit in the AG’s office and its focus on consumer protection. He pointed out the anti-gouging statute that has been invoked to prevent unscrupulous merchant practices. Complaints in this area have tripled since Covid began. He explained the parameters of what is and is not allowed for increasing prices during a time of crisis.

Amy Mix discussed financial exploitation and how cases generally are handled in the AG’s office. The DC office is unique in that it has one of the few stand-alone enforcement offices for elder abuse—with a criminal prosecutor on staff. APS is the first place to file a report and, often, the referral will be taken to the next level.

AG Racine explained that the office made senior protection a priority because the federal prosecutor will not engage unless the case involves a monetary amount over a half million dollars. The AG’s office worked with city council to strengthen the laws to fill this gap in the federal arena. Tech scams, imposter scams, “grandparent” scams are all on the rise—and now Covid-related scam products are cropping up.

Another area of concern for seniors is in housing: Many seniors cannot keep up with rental increases. Unscrupulous landlords will create a plan to “freeze out” tenants, then renovate to seek out higher paying tenants.

The last part of AG Racine’s talk was about the concept of restorative justice. This is where the victim (or their family) has a choice in creating the consequences for the perpetrator. He invited us to look into NVRDC.org (Network for Victim Recovery of DC) to learn more about their comprehensive advocacy and justice program.

 

For this meeting, there were no breakouts following the plenary session. The meeting adjourned at approximately 12noon.

 

Respectfully submitted,

Cele Garrett

Recording Secretary

 

Washington Area Villages Exchange  
Third Quarter Members Meeting
September 21, 2020, 9:30 - 12:00
Virtual - Via Zoom
Details

Dear WAVE Members and Friends,
 
On Monday, September 21st WAVE will host the 3rd Quarter membership meeting offering another session based on timely topics including a plenary session and breakouts sessions related to voting in the November 3rd election. Our Plenary speaker, Linda Kohn, will share her knowledge and expertise in vote-by-mail state elections. Since 2017, Ms. Kohn has been active in the League of Women Voters of Montgomery County, Maryland and currently serves as an officer on the Board. In our breakout sessions, you will receive specific jurisdictional information (DC, VA and MD) on voting topics including in-person and mail-in which you can then share with the members of your entire Village.    

Also, please note that the Village to Village Network (VtVN) will be hosting its National Virtual Village Gathering on October 6th, 13th and 20th. At our WAVE meeting on the 21st, the Board will announce scholarship awards to volunteer-managed Villages to attend all of the VtVN online events. A volunteer-managed Village is one that does not operate with paid staff personnel and does not require membership dues or only offers membership dues at a modest level. Please self-nominate your Village or nominate another qualified Village and email your submissions to: This email address is being protected from spambots. You need JavaScript enabled to view it.  or just reply to this email, which sends it to This email address is being protected from spambots. You need JavaScript enabled to view it. . 

 

I look forward to “seeing” you at 9:30 am on September 21st. Thank you.  

Leigh Sempeles
President of the Board

 

Registration

Since we are providing links to the main session and to each of the breakouts below, there is no need for registering for this 9/21/2020 WAVE Mambers Meeting.

Zoom Links

The following is the link for the WAVE Business and Plenary Sessions:

https://us02web.zoom.us/j/87828891671?pwd=TFc3cWowMU5FQ0FYWDM1YXhPZTNrUT09

Dial by your location
      301 715 8592 US (Germantown)

 

 

Washington Area Villages Exchange  
Third Quarter Members Meeting
September 21, 2020, 9:30 - 12:00
Agenda
Business meeting    
9:30 - 10:00 am 
  • Welcome - Call Meeting to Order  - Leigh Sempeles
  • Recording Secretary Report - Cele Garett 
  • Treasurer's Report - Laurie Pross
  • Corresponding Secretary's Report - Dave Prescott
  • New Business/Announcements from the Floor  
  1. Pazit  Aviv, Village Coordinator, Montgomery County Aging and Disability Services - Recap September 15th meeting and Toolkit Form 
  2. Barbara Sullivan, Executive Director, Village to Village Network - Update on National Virtual Village Gathering - Leigh will announce scholarships to volunteer-managed Villages 
10:00 am - 10:50 am -  Leigh will introduce our Plenary speaker, Linda Kohn -  Discussion of mail-in voting followed by Q&A  
10:50 am - 11:00 am - Adjournment of Business meeting - 10 minute break to  enter into new/separate zoom sessions set up in advance by jurisdiction   
11:00 am - 12 noon  Break out sessions: 3 separate zoom meetings by jurisdiction to review and discuss specific voting procedures in VA, DC, and MD.  
  • Maryland -  Facilitator, Marjorie Wexler  - Mary Jo Deering introduces
  • DC - Facilitator, Kathy Chiron - Pat Scolaro introduces
  • VA - Facilitator. Julie Gentry - Cele Garrett introduces

WAVE Annual Meeting

Monday, Sept 21, 2020 - Via Zoom

Minutes

 

9:15 – 9:30am   Attendees began logging in

Number of attendees: 46

(Note: The meeting was hosted by Foggy Bottom West End Village.)

 

President Leigh Sempeles opened the meeting at 9:35. Leigh welcomed everyone and explained the format of the meeting.

Recording Secretary Report        Leigh noted that Cele Garrett the minutes of the June WAVE meeting were distributed last week via eBlast and are listed on the WAVE web site. The minutes were approved.

 

Treasurer’s Report 

Laurie Pross reported the current balance:  Current balance is $9,375.12.

Correspondence Secretary’s Report

Correspondence secretary Dave Prescott gave an overview of his responsibilities. Dave encouraged folks to email him at the This email address is being protected from spambots. You need JavaScript enabled to view it. if they have any questions about their dues or any other WAVE-related business.

New Business         

Leigh recognized Pazit Aziz, village coordinator with the Montgomery Co. Office on Aging and Disabilities, to provide a report on the MoCo/WAVE mini-conference that took place on Sept. 15. The conference was focused on how villages are responding in the Covid environment. Aside from some minor technical issues, the general session and six breakouts went well. She noted that the plenary speaker, Dr. DeJonge from Capital Caring Hospice, was favorably received. Pazit also explained that the Covid Toolkit she is compiling with village best practices will be available to all villages. She emphasized the importance of villages submitting their ideas to the Toolkit link.

Leigh recognized Barbara Sullivan with the Village to Village Network to provide an update on the upcoming VtVN conference in October. There are 325+ registrants to date. The registration deadline is Tuesday, though she will extend it a few more days to those villages that are finalizing their attendee list. She explained that, in order to get the discounted $40 rate, you will need to submit your village’s attendee list directly to her. VtVN will create an invoice and villages are to send payment by check. She provided highlights of each day’s sessions.

Leigh announced that it was WAVE tradition to pay for one registration fee for a village that is an all-volunteer operation. This year, because the conference is virtual and the registration cost is significantly lower, WAVE is paying for four registration fees for the following four villages that applied: Chevy Chase Connections, Hyattsville Aging in Place, Bannockburn Neighbors Helping Neighbors, and Mt Pleasant Village.

 

Program

Voting by Mail     Leigh introduced our invited guest, Linda Kohn, as our plenary speaker. Linda serves on the executive committee of the League of Women Voters of Montgomery County. Linda began by explaining how she became an advocate for voting by mail (long before Covid) to help alleviate the Election Day stresses and bottlenecks that precincts face in processing so many voters in a short period of time. She emphasized that several states have been doing voting by mail for some years—Oregon, Colorado, Washington, and Utah among them.

Linda explained the difference between Vote by Mail and Absentee Voting. She described the work to be done before the election—both the voter’s responsibility to keep their record up-to-date as well as the Elections board/office actions in educating the public.  During the election period, the Elections office must work through the specifics of where and how voters can return their ballot: by mail, at the drop box and in-person. The post-election work of counting the ballots is critical: handling the volume of ballots, checking the date, checking the signature, and releasing results. Linda addresses issues such as ease of voter turnout, costs and security. Finally, she emphasized that transitioning to Mail-in Voting takes time. She recommended the New York Times article “The End of the Polling Booth.” After the presentation, there was Q and A.

Breakouts

At 11am, attendees broke into three groups based on location of their village: MD, DC and VA. Each breakout had a host and a speaker continuing the discussion of the election process in their own state. The groups brainstormed ways in which their village could make the process smoother for their village members.

The meeting adjourned at the conclusion of the breakout meetings at approximately 12noon.

Respectfully submitted,

Cele Garrett

Recording Secretary

 

 

 

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