WAVE Annual Meeting
Monday, February 10, 2020, 9:30 am - 12:00 Noon
9:00 – 9:30am Mix and Mingle continental breakfast
President Patricia Clark opened the meeting at 9:30. She first asked for attendee introductions. There were 70+ attendees.
Recording Secretary Report Cele Garrett noted that minutes of previous WAVE meetings are listed on the WAVE web site.
Leigh Sempeles reported the budget figures: Current assets are $8,483.73. FY19 income from village membership/partners and donors is $1,615.00 and income from the conference is $3,451.80. Our total FY19 expenses are $3,017.74, which yields a net of $2,049.06. The FY19 budget is based on 50 paying villages. Our actuals represent 44 villages for a total of $1,615 and a payment of $1,400 from the City of Rockville villages. Additional donations from WAVE board members plus partner support income adds an additional $115 and $100, respectively.
Leigh then presented some changes to the bylaws that have been discussed by the board through this past year. There was a motion made, which was seconded, in support of the changes. The vote was unanimous to approve the following changes: Official name change--The official name of WAVE is Washington Area Villages Exchange. Board Officer elections--Class 1 members elect the president of the board; all other officers will be elected by the board and serve for the two-year period or to fill out a vacant term. Vacancies—If a director is elected to fill a vacancy term, their term expires at the end of the term of that position (versus at the annual meeting). Notice of Board meetings—Notice may be given five days in advance. There were also minor editing changes to the bylaws. Additionally, there was a legal review of the Indemnification section of the bylaws, with appropriate changes being made. Currently, there is a policy/procedures review underway. Attached is a copy of the changes to the by-laws.
Corresponding Secretary’s Report
Corresponding secretary Dave Prescott noted that he maintains the WAVE emails and that MailChimp is the marketing tool he uses for that. Currently, the WAVE web site is up-to-date: On the home page, there is a list of villages that have paid 2020 dues. (If attendees do not see their village’s name included, their village still owes dues for 2020.) He invited those who came with payment to see Leigh or him. On the “Our Villages” page of the site, all known DC/MD/VA villages are listed, along with a designation for those villages that are VTVN members. The WAVE Village directory contains all village information known to Dave. He invited anyone to send him any village updates.
Vice President's Report
Mary Jo Deering gave a detailed report on the WAVE conference, citing highlights from the evaluations. The evaluations confirmed that our chosen format was very popular and much appreciated: This conference was about having open dialogue so peers could learn from one another (rather than the traditional plenary and breakout sessions presentation format). The most negative comments were about the space problems. Mary Jo then explained our last-minute “surprise” with the venue’s double-booking, which impacted our quiet meeting space and led to some logistical problems. Most agreed that our planning team made the best out of the situation and that the venue worked hard to accommodate our needs.
Mary Jo noted that there has been discussion about when to hold another conference. In particular, there is great interest in having a shared WAVE/Montgomery Co conference, as Pazit Aziz has already begun the preliminary planning for a conference to take place in 2021.
Everyone recognized and applauded Mary Jo for her leadership with this conference. She, in turn, recognized Arlington Neighborhood Village’s Wendy Zenker’s contributions to the conference.
At this time, villages took turns to give announcements about their village’s activities and opportunities.
Patricia Clark was recognized and thanked for her service as WAVE board president and six years on the Board. Miriam Kelty of the nominating committee, read the slate of proposed board members and nominated Leigh Sempeles president. There were no nominations from the floor. The slate was elected unanimously. The following new WAVE board members were elected:
President: Leigh Sempeles
DC: Kathy Pointer, Kingdom Care Village
MD: Loretta Vitale Saks, Helping Hands University Park Village
MD: Laurie Pross, Villages of Kensington
VA: Gail Kutner, Arlington Neighborhood Village elected for another term. This will be for a two-year term or until Gail reaches six years.
Wendy Zenker (Arlington Neighborhood Village) and Cele Garrett (At Home in Alexandria) facilitated a discussion on communications and marketing.
After a networking break, the group broke into three groups: Exec directors/Managers, Volunteer-managed Villages, and Start-up and New Villages.
The meeting adjourned at 12 Noon.
Patricia Clark Gail Kutner Mary Jo Deering
Leigh Sempeles Eddie Rivas Cele Garrett
Sharon Canner Miriam Kelty Denise Snyder
Peggy Simpson Patricia Scolero
Dave Prescott Virginia Hodgkinson Don Moldover
Leigh reported current membership stats: Currently, there are 38 paid village, compared to 42 at this time last year. Despite this, revenue is a little higher because of a few private donations. On this topic, Leigh encouraged all board members to consider a donation. Current assets are $7,172.31. Income from villages is $1,340. Leigh revisited the idea of having board members each call a handful of lapsed WAVE members to follow up on their renewal. She will ask Dave to email the list of lapsed villages; each board member is to review the list and assign themselves to a village with which they might have a personal connection. We will also call villages that have not joined.
Leigh reported that she and Pat have reviewed the bylaws and are proposing some changes. The proposed language will be provided to the board for comment. Leigh will email the draft to board members and asks that we each read the language and “reply all” soon after with our approval or comments. Board comments will be incorporated in a new draft, which will then be posted on the WAVE web site for WAVE members to review prior to a vote at the next annual meeting.
Recording Secretary’s Report
Outgoing Recording Secretary Eddie Rivas noted that he’d distributed the May meeting minutes by email and received minor comments from one board member. The minutes were approved. Incoming Recording Secretary Cele Garrett will begin taking and distributing minutes from this point forward.
Corresponding Secretary’s Report
As Dave was absent, Patricia reported that he has removed board members’ contact info from the web site listing for privacy purposes after a number of disturbing phishing emails were sent to the board at their personal emails. This is in response to a concern about spam targeted to board members. People can contact WAVE and ask that the message be sent to any Board member.
VP Mary Jo Deering' s Report
The majority of the meeting time was spent discussing the November 14 WAVE mini-conference. Mary Jo began by thanking Wendy Zenker, Executive Director of Arlington Neighborhood Village, for her good work in securing the meeting space.
Cost. The board reviewed the contract with Marymount University. Marymount is waiving fees for the meeting space. The board voted to approve the contract, but asked for clarification of what the AV costs entail. An additional expense likely will be a $6/day parking fee for each car.
Registration fees. After discussion, the board agreed on a registration fee of $15 for WAVE members and $25 for non-members, whether the attendee is with a village or another organization in the industry. However, the fee will be waived for an industry expert who is invited to facilitate a session and does not plan to attend the conference. We do not anticipate there being many such exceptions and will encourage those individuals to join us for the remainder of the conference and pay a fee voluntarily.
Food and beverage. Our goal is to keep food expenses to a minimum. It was agreed that we should include a continental breakfast plus a boxed lunch for attendees. Mary Jo suggested that the Virginia villages take on the job of asking for food donations or sponsorships. Leigh reminded us that we do have some funds in the budget as a back-up.
Registration, attendance and marketing. We are requiring that attendees register in advance online. Denise is exploring Auctria, the registration software program Foggy Bottom is currently using. Eddie has offered his VTVN email address as a possible contact point to direct attendees for registration. We are hoping to have at least 75 attendees and could have as many as 125 attendees. A site visit in the coming weeks will answer capacity questions, clarify our set-up options, and give us a sense of what our accommodations could be for any exhibitors. Mary Jo will set up the site visit in the near future; board members are welcome to attend. To promote the mini-conference, each village is encouraged to reach out to their “short list” of industry partners. Mary Jo will work with Eddie and Sharon on copy that can be used in promotional emails that WAVE will send out to villages.
Programming. Mary Jo shared the latest version of the conference matrix showing the four tracks. The opening session will be extended to let Barbara Sullivan, VTVN Executive Director, address the group. We will thank any sponsors as well. The breakout sessions will include no formal presentations but will be interactive discussions of the topic led by a facilitator. She suggested that board members begin to consider specific village leaders with subject area knowledge or facilitation skills. She will send out a request for their input shortly. There will be a series of conference calls by track once the subject area facilitators are identified. We will also assign a flipchart writer/timekeeper for each breakout session. Still to be determined: The content of our closing remarks.
VP Gail Kutner's Report
The next WAVE quarterly meeting will be October 7, where the discussion will focus on highlights from the VTVN conference. Denise and Miriam are looking at potential venues.
Washington Area Villages Exchange
WAVE Board Meeting
Friday, May 10, 2019, 10:30 am - 12:00 pm
Patricia Clark Gail Kutner Mary Jo Deering
Leigh Semples Eddie Rivas Cele Garrett
Miriam Kelty Don Moldover Denise Snyder
Dave Prescott Virginia Hodgkinson Peggy Simpson
Sharon Canner Patricia Scolero
Leigh S. reported that WAVE’s total current assets were $7,207.31, $0.00 in current liabilities and $7,032.31 in total liability and equity. [Leigh – pls confirm!] She also reported for the 2019 budget, we have income projections of $1,340.00 ($1,125 membership dues, $50 partner support, $65 donations) and expenses of $242.22 ($102.22 software update and $140 postal costs).
Eddie R. stated that minutes from the April Member meeting would be available the following week.
Cele G. volunteered to become the new Recording Secretary.
Eddie R. agreed to and completed follow up with Dave P. regarding the following:
-- Dave has an archive of materials collected from previous WAVE officers.
-- Dave forwarded a Treasurer’s email to Leigh for consideration.
-- All contact information was previously stripped from the WAVE website.
-- Dave has no knowledge or experience with the use of online, electronic registration applications such as Event Bright or Sign Up Genius.
Mary Jo D. presented a proposed plan developed by committee (Mary Jo D., Miriam K. & Don M.) for a four-track miniconference, with approximately four breakouts for each track. The intent is to schedule the sixteen sessions throughout the day, no repetitions, with knowledgeable facilitators to manage the sharing of information across Village attendees. Potential locations include DC, Silver Spring MD and Ballston VA. All locations will have Metro access and parking, and should be affordable. Currently the conference budget is set at $1,150.
Future Member Meeting Programming Ideas
While a date and location in DC have not yet been determined, the topics proposed a simple, short presentation on implementing a Memory Café and a longer presentation on updated research around Alzheimer’s Disease and related dementias.
There was a reminder to board members that at least three new board members will need to be elected in January 2020 to fill seats that will be termed out.
WAVE Membership Meeting
Monday, April 15, 2019
Patricia Clark welcomed attendees. She thanked our breakfast sponsor Brandywine Living Alexandria, and Cele Garrett and volunteers from At Home Alexandria for their support for securing the Charles Huston Rec Center for the meeting.
Montgomery County will hold a meeting for caregivers on 05 June; contact Lily Fisher with the Montgomery County Office of Adult and Disability Services for more information.
Reston for a Lifetime announced Resources for Better Aging online resource center. Contact http://www.restonforalifetime.org/resources.html for info.
Treasurer reported 38 paid Villages, with $1,340 in dues paid; and $7,207.31 in our bank account. The fall 2019 WAVE Miniconference (see below) is currently budgeted for $1,400.
Secretaries reported that all minutes are up to date on the WAVE website as are Village entries.
Fall WAVE Miniconference
The Miniconference Planning Committee reported that they are planning for a conference in the Fall 2019, not to conflict with the national VTV Network Annual Gathering (Chicago, Sept 18-20, https://www.vtvnetwork.org/content.aspx?sl=1230294757).
The conference will have four tracks, with approx. four sessions each:
Additional information will be posted on the WAVE website as it is further developed, including date, location, etc.
Alcohol Abuse – A Special Problem for Seniors
Rob Fleming, Mount Pleasant Village, made a short presentation on alcohol abuse dangers with older people. He presented statistics about alcohol abuse in the District of Columbia. He noted that the problem is often rooted in on the individual’s biology, affecting behaviour, economics and ultimately politics at the community level, which in turn can block solutions to the problem. Estimates are that alcohol abuse can kill as many as 88 thousand people per year and cost approximately $250 Billion across the country. Given how much this problem contributes to social isolation, he suggests that Villages explore alternatives to alcohol use and opportunities to address the issues in their communities.
Anne Bolen, Anne B. History LLC, addressed memoir writing as an avenue towards addressing social isolation in the community. She presented how memoir writing in small group settings is a powerful way to create meaningful social experiences. She discussed the power of storytelling and preserving our histories, and conducted small group exercises to demonstrate the ease in which Villages could implement storytelling opportunities in their communities.
WAVE Board of Directors Meeting - Friday, March 15, 2019
(See Meeting Minutes Below)
Treasurer: Leigh Sempeles
Financial status, proposed budget for November mini-conference, membership and dues, outreach to non-member villages.
Recording Secretary: Minutes Eddie Rivas
Review minutes from February meeting and notes
Structure of WAVE: Develop a structure to coordinate and ‘house’ issues by including others who have expertise, and not overwhelming the Board.
February Meeting: Discuss and analyze. Issues or things to follow up on.
LBGTQ: Continue and/or increase our support; WAVE website section for LGBTQ? WAVE table at DC Pride event for all area villages? Create, support interest group.
Meeting Structure: Shall we attempt to have a shorter program, as Susan Messina did for us, as well as a longer program?
Long-term care issue: How shall WAVE continue the issue presented by Mary Procter and Elizabeth Cabot Nash? Have an ‘interest group’?
VP Gail Kutner
Program topics and suggestions for April and June meetings and 2020.
VP Mary Jo Deering
Fall WAVE Meeting – mini-conference
Ideas for locations, topics, speakers, etc.
Corresponding Secretary: Dave Prescott
Report on website, communications
Strategic Direction for WAVE: Process to study and implement ideas from California, others ideas.
IT Group: Work Group Update & Discussion of Use of New Technology status
Conference Call at 3:02 pm
Pat Clark and Gail Kutner will develop a list of topic areas to be considered for future WAVE meeting presentations/speakers. This list will include resource people with expertise that can present updates, follow issue areas, etc. for WAVE members and participants.
As a follow-up to the February WAVE meeting, and the presentation by Susan Messina of Iona, the board began a discussion of further ways that WAVE can support villages with regard to LBGTQ sensitivity and specific needs and services. This discussion will be continued.
All agreed that the present WAVE meeting structure – short presentation followed by more in-depth presentation on a specific topic – should be maintained, allowing for flexibility depending on subject matter and other business. Cele Garrett offered, all agreed, to work on a presentation related to recording memories/individuals’ stories for the April meeting.
Mary Jo Deering asked for assistance in planning a day long WAVE meeting/conference to offer workshops and plenary speaker(s). Miriam Kelty and Don Moldover offered to serve on a committee to assist. Given the nature of space needs for such a conference, various venues will be investigated for consideration, as will a date sometime in the fall.
Leigh Semples provided a Treasurer’s report. During discussion, we affirmed that developing villages do not need to pay dues. It was suggested that calls to villages to pay dues be made by jurisdiction.
Dave Prescott offered a report on updates in progress to the website, listserves and calendar events.
Pat Clark led a short discussion about whether WAVE should look at our strategic direction – mission, vision, value to members, etc. It was suggested that we review what the Village Movement California presented at the VTVN meeting last fall, and that perhaps we consider a longer board retreat/meeting or a dedicated WAVE meeting with facilitation to help guide the discussion. Plans for this are still in the making.
Don Moldover and Mary Jo Deering offered that the IT Group will be reviewing a demonstration of caregiver support software in early April. They will report about that demonstration at a later date.
Meeting concluded at approximately 4:40 pm.
(See Business Meeting Minutes and Program Notes Below)
The next WAVE Quarterly Meeting is 9:00 - 12:00 Noon on Monday, February 25, 2019, hosted by the Hyattsville Aging in Place (HAP) village in Hyattsville, MD. Meeting Location: City of Hyattsville Town Hall, he breakfast sponsor is CaringGivers, LLC. which provides in-home aides.
- 9:00 - 9:30 a.m. Mix and mingle
- 9:30 a.m. Business Meeting
- Iona Services regarding LGBTQ service needs
- Advocacy: The looming need for long-term care and related advocacy challenges
- 12:00 Noon Adjourn
Advocacy: From Aging in Place to Aging in Community
Mary Procter and Elizabeth Cabot Nash from the Advocacy Group of the Capitol Hill Village will present and lead a discussion about the shift From Aging in Place to Aging in Community.
This shift occurs as village members age and need long term care support, particularly as they encounter difficulties walking or in living independently. Mary and Elizabeth will first present a snapshot of the needs and the availability of long term care support in the DC area, in order to illustrate the big picture issues that arise when we move into the Aging in Community stage. This will illustrate the potential looming shortage of beds and the potential need for advocacy in the various jurisdictions.
Then attendees will split into groups by jurisdiction, DC, MD, VA, as policies and supports for long term care vary from jurisdiction to jurisdiction. These discussion groups will be about the key issues and opportunities in the Aging in Community stage.
After these discussion groups, we will share these insights with the whole group. We will explore interest among the participants who might wish to collaborate on issues of the metropolitan region, such as a looming shortage of home health aides or long-term care support.
WAVE Quarterly Meeting
February 25, 2019
Hyattsville Town Hall
Business Meeting Minutes
President Patricia Clark welcomed participants and thanked Hyattsville Aging in Place (HAP) for hosting the meeting. Denise Snyder, Chair of HAP, recognized CaringGivers, LLC, for sponsoring the breakfast and introduced Demetrius Jones, its founder, who briefly described his company.
The president called attention to the new Board of Directors members and officers. She noted that the president and two vice presidents reflect the three jurisdictions, and that most of the Board are the “post-founding” members. The two surviving original founders, Miriam Kelty and Virginia Hodgkinson, were named “Founding Emerita.”
The president announced that WAVE will return to four meetings per year. There will be two more before the Village to Village (VtV) Network conference in September. There will be one afterward.
Treasurer Leigh Sempeles announced that there is a balance of $6,892.31 in the bank account. Expenses include $242.22 for the PO Box and software updates. In addition there will be an expense for the scholarship for the VtV conference. Dues collected to date total $1,050, including 27 villages, 1 in the new category of “partner support member,” and one other donation. WAVE currently encompasses 70+ villages open or in development.
Second Vice President Mary Jo Deering announced that WAVE is proposing an extended program for the fall meeting, potentially all day and possibly in the first half of November. She asked members who would like to work on it to contact her. A notice will be sent out requesting volunteers and program ideas.
WAVE IT Work Group Chair Mary Jo Deering said that the group was preparing to share and extend what it had learned about voice technology over the past year. The ultimate goal is a “train-the-trainer” session for people who would like to be able to offer programs or support to their own villages. First there will be a pilot demonstration to test out the group’s approach and identify the most effective presentation.
First Vice President Gail Kutner asked for members to send her suggestions for programs at the next two meetings. She also asked for suggestions to enrich the website.
The president described the presentation made by California organizations at last year’s VtV conference. It was very strategic and forward looking. WAVE has more villages than any other area in the country, and we could use the California work to look ahead in our area.
Miriam Kelty mentioned that Montgomery County villages, especially in the Bethesda-Chevy Chase area, collaborate to cross-promote activities or co-sponsor events. In the long run, this is good for meeting new people and spreading useful information and programs.
The president called for a motion to approve the minutes of the last meeting, which are on the website. Rob Fleming moved for approval, Miriam Kelty seconded the motion. The minutes were approved.
The business meeting was concluded.