WAVE Board Minutes
Monday, 27 April 2015
|Miriam Kelty||Peggy Gervasi||Pat Scolaro|
|Bob McDonald||L. Liddle||Eddie Rivas|
|Don Moldover||Pat Clark||Iris Molotsky|
Unable to Attend:
Virginia Hodgkinson Barbara Sullivan
Quarterly meeting was well received; we should consider repeating the topic/program area of partnerships between villages and health care systems/hospitals. We should also investigate how anecdotal data from Villages might be studied to demonstrate the value that villages offer to health care systems in their efforts to lower their recidivism rates. Discussion led to national efforts to collect data on village outcomes and how WAVE members can/do contribute. Moreover there exists an interest in how such data collection might lead to raising revenues/funds for villages in the DC area, etc.
Action: Eddie R. made a motion, seconded by Bob M, unanimously approved that Iris M. will develop a proposal outline for consideration, to collect data region-wide from WAVE members.
L Liddle suggested that we survey all WAVE members to collect a census of Villages. All agreed. L will draft a set of survey questions for review and comments by the Board.
The likely presentation topic for the next WAVE Quarterly meeting target for 27 July in Northern VA will focus on the topic of transportation and Fairfax County’s participation in Ride Scheduler program.
Don M. offered that the software package presentation went well during the Quarterly meeting. L agreed and stated that villages seemed to feel that the budget forecasting tool was useful. Don suggested that we consider sharing the costs of the server used to host the package with the three WAVE villages currently using the tool. Discussion was tabled without decision at this time.
Don M. reported that Norma Hardy from DC’s Ward 8 village volunteered for website training.
Miriam K. presented the financial report: WAVE currently has $3,600 in assets; $2,000 in contributions; $1,000 in collected dues; for a total of $3,800. Our expenses equal $187.59.
Pat C. led a discussion about a proposal for WAVE strategic planning. The Board needs to review the Mission and Vision statements to prepare for a strategic planning effort. We should assure that a cross section of WAVE members participate in a 4-6 hours strategic planning session, which will end up with 4-5 strategies for future action/direction for WAVE. Questions to be considered include is WAVE to remain in the status quo or should it become a fiscal agent for grant projects, etc.? Should it
become active in advocacy/public education efforts or should it remain a consultative body?
Action: Pat will lead the Board through revisiting the visioning effort during out next Board meeting on Thursday 18 June from 12:30 to 4:00 pm at the Bethesda-Chevy Chase Service Center, focused on the future of the aging field and its impact on WAVE for our future direction.
Don M. & Peggy G. led a discussion about discussion forums on the WAVE website: a protected Board forum, an IT Project forum (open/closed?) and an Open WAVE Member forum, which Peggy volunteered to monitor. Action: Don and Pete Olivere will draft a policy for determining content to be posted to the WAVE website for review and discussion.
L Liddle led a discussion on how much personal information should be listed in the WAVE Village Directory given that it is a public document. Action: L will email those individuals whose personal information is listed in relation to a village effort to determine whether or not they want their information made publicly available.
The April 27 WAVE meeting will feature the program partnerships between villages and hospitals which was planned for the cancelled January meeting. It will take place on Monday, April 27, 9:30 - noon at the Bethesda/Chevy Chase Regional Services Center. The center is located at 4805 Edgemoor Ln, Bethesda, MD 20814 "Standalong Village Database". Click here and the phone number is (240) 777-8200. Please put the meeting on your calendars and let interested people from your villages know about it. Our meetings are open and all are welcome.
The meeting will start with networking at 9:30. (not 9 as in previous months)
The presentation is on Village-Hospital Partnerships: How we can work together to provide services and foster shared goals.
Our speakers are from Sibley Hospital in DC, Suburban Hospital in Maryland and Virginia Hospital Center. Staff of the three area hospitals will speak about what they are doing to work with their older constituencies and how they and their hospitals might collaborate with local villages that support aging in place in the community. It will also be a good opportunity to learn about senior clubs, discharge planning and follow-up processes, care coordination, medication issues, health education and literacy and health buddy training. Also, it is an opportunity for village leadership and members to educate hospital staff about villages and to share your needs and concerns with them.
Marti Bailey is Director Sibley Senior Association. Ask her about that group, including Club Memory and Widowed Persons Outreach and about how their staff may work with village volunteers.
Cathy Clark and Margie Hackett, Suburban Hospital Outcomes Management, will talk about their post-discharge follow-up program and about how their staff can collaborate with villages.
Mary Belanich, Director of Senior Health Programs at Virginia Hospital Center, will describe her program including Senior Associates, Health Awareness, Caregivers Support Group and other activities.
Melissa Zimmerman, a social worker at Capitol Hill Village. She will present that village’s perspective on its experience with Medstar Washington Hospital Center.
This meeting should be a good way for hospital outreach/transition planning and senior program staff leaders and village leaders and members of existing and emerging villages to meet, exchange contact information, and establish relationships.
WAVE IT Group will also be making a presentation on the "Standalong Village Database". Click here for a pdf of the slides; there will be no handouts at the meeting.
The building is near the Bethesda metro station and there is parking in the county garage. The County garage can be entered from Woodmont Av or Edgemoor Ln. Make sure you enter the County garage rather than the adjacent private garage - there is a big price difference between the two.
Directions are at http://www.montgomerycountymd.gov/bcc/contact.html. Link to Google map
Miriam Kelty, President
Wasington Area Villages Exchange (WAVE)
WAVE Quarterly Meeting Minutes
Monday, 27 April 2015
Presentations were made by staff representing the Sibley Hospital Senior Association, Virginia Hospital Center’s Senior Health Programs, Suburban Hospital Outcomes Management Team and Capitol Hill Village/MedStar Washington Hospital Center’s Medical House Calls Program.
Highlights of their presentations include:
Villages are encouraged to contact the nearest hospital to start similar programs and to collaborate to prevent hospital readmission and engage in discharge planning and social support.
All were asked to be sure to RSVP for future Quarterly Meetings as space was limited given that more than twice the number of RSVPs were in attendance.
All were reminded that 2015 dues forms are available at the registration table. Each village that wishes to be a voting member should pay $35 dues by July. Emerging villages/villages in development are welcome to make donations to WAVE.
DC’s Northwest Neighbors Village has received a grant to train volunteers in medical notetaking/accompanying others to medical appointments. Please contact them for more information.
The IT Team for WAVE is looking for volunteers that could be trained to keep the website up-to-date.
The WAVE Village Directory is posted on the WAVE website -- wavevillages.org
N4A will hold a Senate Briefing on release of their livable communities report on May 6, 2015 -- http://www.n4a.org/calendar_day.asp?date=5/6/2015&event=56
Fairfax County, the Arts Council of Fairfax County, and AARP Virginia, together with several community organizations and businesses, invite you to celebrate Older Americans Month at the Creative Aging Festival in May 2015. More information is at http://www.hollinhallseniorcenter.org/fairfax-creative-aging-festival/
Dupont Circle Village invited everyone to participate in the Celeb Salons throughout the year. More information is available at http://www.dupontcirclevillage.net/content.aspx?page_id=22&club_id=161481&module_id=179039
The 7th Annual National Village Gathering is coming to Seattle WA from October 5-7, 2015. Detailed information for this learning and networking opportunity can be found at http://vtvnetwork.org/content.aspx?page_id=87&club_id=691012&item_id=420285
Tuesday, November 18, 2014; 3:30-5:00 pm
Call in Number: 240-773-8138 Passcode 620528.
Welcome new Board members
Planning WAVE’s operations
Board member activities
President: Overall responsibility for affairs of organization
VP: Shadow President, be prepared to take over, assist President
Secretary: Take Minutes and distribute them two weeks following Board meeting or quarterly meeting; keep membership records; send out meeting notices and reminders to mailing list (members and non-members); prepare annual report with assistance of other Board members
Treasurer: File IRS forms annually; maintain bank account; keep financial records; keep records of dues-paying members; disburse funds; report on finances.
Members at large: Chair Committees
We need a committee to develop operating processes and procedures
Strategic planning committee: Should it be a committee of the whole board or a subgroup? Develop plan for WAVE for next 2-3 years including a major information and education campaign to let the metro community know who we are and what we represent and support . Part of this campaign will
define WAVE’s role in larger Village movement as largest and oldest regional group. Attached is an outline of what this campaign needs to accomplish.
Committee to develop policies and to coordinate services WAVE provides to Village movement: consultation service to new and operating villages in and external to our region; speakers service in our region; a resource to villages
IT Committee: Development and distribution of database and/or full information system to serve villages
Village Guide Committee: An existing committee that could come under group to coordinate services. The Village Guide will be offered as a service to villages
Program Planning Committee: In consultation with others, plan substantive program for quarterly meetings and identify and make arrangements with a sponsor who will provide refreshments
WAVE Board Meeting Notes
Monday, 18 November 2014; 3:30 pm
Board Members Present:
Governance Discussion & Responsibility of Officers
Discussion centered around the “job descriptions” for each officer; defining what an annual report would look like; where responsibilities lay for keeping a list of WAVE Members (designees for each village) and for a list of individuals who will receive emails from WAVE; for posting the Articles of Incorporation and By-Laws on the WAVE website; and for various other governance issues under the purview of the Board.
There was general agreement that the President is to oversee all operations for the Exchange (WAVE) and would work closely with the Vice-President, as her “understudy” for the future. Similarly, other officers would work closely with other Board members so that there is always backup knowledge. While the Secretary remains responsible for recording meeting proceedings and documenting actions taken by the Board, he will work with Assistant Secretary for Membership who will maintain the official WAVE membership list and assist with bulk emails. The Treasurer will maintain all financial records and file IRS forms as required.
The annual report discussion was about its content (Statement of Annual Activity) and when the first report should be prepared. Since there are many variations of what annual reports look like, it was agreed that the first one to be prepared next year for 2014 should be simple without too much detail. It would contain background on WAVE’s beginning/incorporation, a list of topics covered at quarterly meetings, and simple treasure’s report.
It was agreed that there would exist separate lists of all active WAVE participants versus a list of official village contacts/membership list. Don Moldover will maintain the electronic list of active WAVE participants while L Liddle and Virgina Hodgkinson will compile a formal list of WAVE member representatives with the list of Board members.
As mentioned earlier, WAVE Inc.’s Articles of Incorporation and the By-Laws will be posted on the WAVE website for easy access. Don M. offered to take care of this task.
Don M., Iris Molotsky and Pat Scolero agreed to work on developing a framework/draft Operations and Procedures for WAVE.
Pat Clark, Virginia Hodgkinson and Bob McDonald will work on Strategic Planning for WAVE.
It was agreed that WAVE would establish a consultative/technical assistance team made up of members from the three WAVE jurisdictions – DC, MD & VA. Peggy Gervasi will ask Patzit Aviv of Montgomery County to work with her to represent MD; Barbara Sullivan will reach out to Patricia Rohrer of Fairfax County, representing VA; and Lynn Golub-Rofrano of Georgetown Village, Marianna Blagburn of Northwest Neighbors and Gail Kohn of DC Government will represent DC.
Likewise, it was agreed that there would be created a Program Planning Committee who will develop an agenda, sponsorship and location logistics for every quarterly WAVE meeting. As WAVE meetings rotate among all three geographic jurisdictions, each jurisdiction will take responsibility for planning the quarterly meeting and its program with guidance and approval from the WAVE Board. For calendar year 2015, the January meeting will be hosted by MD, April meeting in VA, July meeting in DC and October meeting in MD, continuing the rotation into 2016.
Don M. and Peggy G. reported on a discussion forum tool that is in pilot stage at this time. They ask that all Board members log in to test the tool at http://wavevillages.org/index.php/groups/it-work-group/pilot-test-software Peggy G. said that she would send log-in instructions to Board members again to make the process easier.
Lastly, Miriam Kelty asked the Board for comments on whether the January meeting’s (tentatively Monday 26 Jan. 2015) program could be about villages working with hospitals in the DC area. After discussion, it was agreed that it made sense for a few hospitals to be invited to address what they are specifically doing to work with their older constituencies and how they may be working/cooperating with local villages. Hospital representatives, leaving time for villages to engage them in discussion, will make presentations.
Adjourned at 5:10 pm.
WAVE Information/Education Program/Campaign - November 2014
One of the primary purposes of WAVE is to inform the public about the location of villages and their services, but also to advocate for the increase of villages to cover the metro area. To accomplish we need to develop a strategic plan which does the following:
a.) informs communities about local village movement and its contributions to helping seniors remain independent;
b.) informs the metro-area about WAVE and its services to increase the number of villages in the metro area;
c.) Educate and seek the support of contributions from individuals, local governments, and the federal government to support and enhance the development of villages.
The development of this plan and seeking support to implement is critical to the future of WAVE. To accomplish such and plan and its support will need a committee led by board members and other members of our communities that have the professional background to help put the plan together. If we can put this together, it should ensure visibility of the villages in the aging in place movement and strengthen the leadership and services of WAVE.
Opened the meeting with a short debriefing on the VtVN National Gathering held in Arlington VA in late September. WAVE members contributed their perspectives and learnings from the conference, highlighting WAVE’s contributions in workshops, etc.; and we reviewed basic information regarding the transition that VtVN is undergoing given the loss of its founding grants from MetLife and NCB Capital Impact. Gathering presentations and additional information regarding the transition can be found at http://vtvnetwork.org/
The Village-To-Village Network is looking for volunteers to support the various committee activities being planned by the VtVN 2.0 Transition Task Force as VtVN moves to a new, more volunteer-operated/driven organization.
WAVE Board Nominations and Election
This discussion opened with a conversation regarding existing Board committees (IT and Village Guide Update) and proposed new committees on Program Planning and Technical Assistance. These will be further considered by the Board when they meet.
We held a quick discussion expansion of the Board and the terms of office for Board members. It was agreed by unanimous consent to expand the Board to eleven members and for the Board to review and confirm the By-Laws for the organization. Nominations were then entertained from the floor and voted upon by the members present.
The 2014-2015 WAVE Board of Directors as elected are:
Miriam Kelty, President, Bannockburn Neighbors Helping Neighbors, MD
Bob McDonald, Vice-President, Foggy Bottom West End Village, DC
Virginia Hodgkinson, Treasurer, Mt. Vernon At Home, VA
Eddie Rivas, Secretary, Vertical Village at Wildwood/Rt. 1 Corridor, VA/MD
Patricia Clark, Glover Park Village, DC
Peggy Gervasi, Silver Spring Village, MD
Linus Liddle, Alexandria At Home, VA
Don Moldover, Potomac Community Village, MD
Iris Molesky, DuPont Circle Village, DC
Patricia Scolero, Georgetown Village, DC
Barbara Sullivan, Mt. Vernon At Home, VA
Our Treasurer reported that the WAVE account balance was $3,588.44. All were reminded to pay dues if they haven’t already to WAVE, P.O. Box 7464, Alexandria, VA 22307
The IT Team is working on two active software developer projects. The Team expects to have an active conversation forum active by the end of November as well as a Village database. Additional and updated information will be posted on the WAVE website -- http://wavevillages.org/
WAVE Village Guide
Montgomery and Fairfax Counties are supporting the team of volunteers updating the original Montgomery County produced blueprint for starting new Villages. The new Guide will be applicable to villages in general, which include a range of models, templates and stories about Washington area villages. Chapters are currently being developed, with completion expected in early 2015.
After a brief discussion regarding the start time for future WAVE meetings on the third Monday in Jan. Apr., July and Oct. 2015, it was agreed that WAVE meetings will start with Networking at 9:30 am, followed by the Program start at 10:00 am, ending at noon.
There was a presentation from technology and aging consultants on information and tools for health care growing out of the HITECH Act of 2009.
Suggested follow-up resources included information on Personal Health Records at http://myphr.com/ and and http://www.healthit.gov/patients-families/your-health-data.
October 20, 1014 Notes in pdf format.
-- Edgar Rivas, Secretary
Opened the meeting with the sad news of the passing of WAVE Founder and Past President Andy Mollison.
Thanked Mt. Vernon at Home for meeting logistics, and Adult Companion Care for refreshments.
We held a quick discussion of WAVE’s participation at the upcoming National Village Gathering to be held at the end of September at the Hilton in Crystal City/Arlington VA. WAVE members will present on two panels: one on regional coalitions and their service to the Village movement; the second addressing service to diverse communities.
The WAVE website is up and running -- http://wavevillages.org/
As outlined in an email to the WAVE membership, dues for member Villages in WAVE will increase to $35 for 2014. At a later date, a determination will be made for potential dues increases next year, as needed for WAVE business.
Quarterly Meeting notes from the April 2014 meeting were approved and moved to be posted on the Village website.
Our Treasurer reported that WAVE had received $1,970 in Andy Mollison’s memory and $750 in member dues. Our mid-July account balance was $3,278.41.
Although the WAVE IT Team has only existed one year, an IT package (Village Stand-alone Database) ready for WAVE member use is anticipated sometime after the summer. The IT Team is also working on developing a support plan for existing database software in use in the DC area; and on developing a communications tool for hosting discussion forums among WAVE members similar to the VTV communications forums.
WAVE Village Guide
Montgomery and Fairfax Counties are supporting the team of volunteers updating the original WAVE document on starting new Villages. The new Guide will be applicable to villages in general, which include a range of models, templates and stories about Washington area villages. The team is currently looking for individuals with strong backgrounds in specific topic areas for chapter/section development. The document will be available on the Internet.
The Village-To-Village Network is looking for volunteers to support the various committee activities being planned by the VtVN 2.0 Transition Task Force as VtVN moves to a new, more volunteer-operated/driven organization. Go to the VtVN website -- http://vtvnetwork.org/ -- for more information.
Pamela Saunders with Georgetown University’s Medical Center requested support in the form of completing survey’s for their study regarding medical products used for aging in place. For more information, contact her at 202.784.4771.
The Exploratory Committee for the Cheverly Village announced that they would be meeting that evening (14 July 2014) and hoped to conduct a community survey sometime in the fall of this year
-- .Edgar Rivas, Secretary