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Meetings

 

Upcoming 2021 WAVE Meetings

  

 

WAVE Conversation

Topic:  Financial Sustainability for Small/All-Volunteer Villages

 Monday, September 13, 1:00 - 2:00 pm

Virtual - Via Zoom

 

WAVE Conversation

Topic:  Data For Operations and Advocacy

Monday, September 27, 1:00 - 2:00 pm

Virtual - Via Zoom

 

WAVE Quarterly Meeting

Monday, October 18, 9:30 - 12:00 Noon

Virtual - Via Zoom

 

WAVE Conversation

 Topic:  Recruiting And Training Volunteers

Monday, November 22, 1:00 - 2:00 pm

Virtual - Via Zoom

WAVE Mutual Support Session
"Strategic Partnerships"
Monday, August 23, 2021
 1:00 pm - 2:00 pm

Virtual - Via Zoom

 

 

This discussion on how to find partners and build strong relationships is facilitated by Hillary Simmons, Executive Director of A Little Help in Colorado.

 

Click HERE for Hillary Simmons' slide presentation.


WAVE Board Meeting

Monday, August 2, 2021

Virtual - via Zoom

 

 

Present: Mary Jo Deering, Dave Prescott, Cele Garrett, Kathy Pointer, Eriko Kennedy, Carolyn Rourke, Denise Snyder and Wendy Zenker.

 

President Mary Jo Deering called the meeting to order at 3:02 pm.   

 

Recording Secretary’s Report       Cele asked if there were changes to the minutes from the last board meeting, which were distributed prior to the meeting. The minutes were approved.

 

Treasurer’s Report        The beginning balance on July 19 was 9,897.59. With deposits of $70.00, the ending balance on July 31 was $9,967.59. Denise pointed out that, as board members, we each have a fiduciary responsibility to contribute financially to the organization. (The amount of contribution is less important than the fact that we each participate.) There was strong agreement.

 

Correspondence Secretary’s Report       Dave reported that 41 villages now have paid dues for 2021 (compared with 45 from last year). The two newest villages who’ve paid their dues are Burning Tree Village and Rapp At Home. He has added upcoming meetings to the WAVE website.

 

EXISTING BUSINESS

Follow-up from July quarterly meeting     Mary Jo had a follow-up conversation with Vicki Gottlich and Susan Jenkins to learn about data collection activities of the Administration for Community Living (ACL) and how villages could learn from and use ACL methods. Vicki welcomed WAVE to stay in touch on behalf of villages. Wendy pointed out that the Community Care Corps research is collecting data, elements of which could be helpful for villages. She offered to reach out to Susan Jenkins to see what could be made available to us—and she will talk with Carolyn Rourke to ensure that we are coordinating our efforts.

This led to a conversation about area village data collection. Mary Jo noted that since several DC villages are (or soon will be) using Helpful Village, perhaps their research and data-building capacity will be consistent. Denise reported that, by September, 11 of the DC villages will be using Helpful Village. Denise added that, through a grant, DC villages have hired a research assistant to determine criteria that could serve as indicators for “what makes successful aging at home.” This is an effort to take their collective outputs and translate that to outcomes.

 

Mentorship Initiative         General: There was a suggestion to name the mentoring program for Miriam Kelty but, ultimately, it was agreed that the award would be the best place to honor Miriam.

Individual mentoring:         Carolyn reported that, so far, we have five village leaders who have completed the application to become a mentor. No villages have applied to be mentored as of yet.

Group sessions:      Mary Jo reminded us of the upcoming sessions: Hilary Simmons will lead the talk on Strategic Partnerships on August 23 at 1pm. Financial Sustainability for Small/all-volunteer Villages, both Bill Emmet (Mt. Pleasant Village) and Andy Penn (Village of Takoma Park) have been confirmed for Sept. 13 at 1pm.  Data for Operations and Advocacy, led by Carol Paquette and Judy Berman (Capitol Hill Village), will take place September 27 at 1pm. Bill Emmett (Mt. Pleasant Village) and Noel Durman (Arlington Neighborhood Village) will lead Recruiting and Training Volunteers on November 22 at 1pm.

 

Miriam Kelty Award for Excellence in Programs or Services              Eddie Rivas has agreed to serve on the committee. Pazit Aviv gave some input.  Wendy offered to serve on the committee if Eddie would lead it. Other potential committee members were discussed and we would like for someone from Miriam’s own village to be included.

 

October 18 Quarterly Meeting     The plenary speaker on End-of-life is confirmed: Kim Callinan, President and CEO of Compassion and Choices. Mary Jo noted that the speaker will not only talk about assisted death, but about other options and issues. Regarding breakout facilitators: Mary Jo will get input from the speaker. Right now, we are considering two breakout rooms to continue the discussion about the plenary topic—more specifically, what role a village could play.  It was agreed that we would have at least one “problem of the day” breakout.

 

Upgrading WAVE website             Mary Jo reported that she had an informal conversation with Steve Gurney (Pro-Aging Network) about our web site needs and that he was willing to help us on some level. The board discussion soon veered into the area of sharing deliverables among villages in an effort to alleviate the creative expense and energy needed in producing such collaterals as videos and print materials. Denise mentioned that FBWE Village has two videos—one being of a more generic nature—that potential could be used for other villages. Eriko expressed her vision of WAVE creating support materials that multiple villages could utilize in an effort to reduce the burden on each village in fully creating their materials from scratch. If so, there would need to be some sort of staffing or internship help. There are a few obstacles when having a social work intern if there is no licensed social worker to supervise. Eriko surmised that a year-long internship with a grad student would yield the best results. Wendy suggested that, as a starting point, we keep a running list of things of functions or items that we think would be of interest to area villages and later we can assess what is workable.

 

NEW BUSINESS

Eriko announced she will be leaving her post as executive director of Chevy Chase at Home though she plans to remain on the WAVE board. The board agreed that posting job listings such as this would be an appropriate use of our web site.

There being no further business, the meeting adjourned at 3:51 pm.

Respectfully submitted,

Cele Garrett

Recording Secretary

 

Future meetings:

Board:    September 13, October 4, November 1, December 6

Quarterly:  October 18, 9:30-12noon

Zoom Mutual Support Programs: August 23, September 13, September 27, November 22. All take place from 1-2pm.

 

 

 

WAVE Quarterly Meeting
Monday July 19, 2021
Networking:  9:15 - 9:30am
Meeting:  9:30am - 12:00 Noon

Virtual - Via Zoom

Meeting Materials (slides, etc.) follow the Meeting Details below

 

 

WAVE July 19, 2021 Quarterly Meeting Details

 

Registration is now open:for our WAVE Quarterly Meeting, July 19, 2021, 9:30 - 12:00 pm via Zoom.  Social networking time is 9:15 - 9:30.  (See registration link at the bottom.)

Please join us at our July 19th Quarterly Meeting. The program will include a plenary featuring Rhonda Schwartz, Regional Administrator, U.S. Administration on Community Living (ACL), and  Vicki  Gottlitch, Director of the ACL Center for Policy & Evaluation. They will describe programs that can support villages and how villages, in turn, can enhance those programs. They will also share how the ACL assesses the success and impact of senior-serving programs, which can help individual villages, WAVE, and the national Village to Village Network improve our own assessments.
 
This will be followed by informal break-out discussions on helpful data for operations and advocacy, and “Problems of the Day”-- raise your own problem and get input from others!

Our new WAVE mentoring program, to assist both new and established villages, will also be launched. 

We will honor the memory of Miriam Kelty, a WAVE co-founder who passed away in June, with a new award program recognizing excellence in programs or services in one staff-model village and in one all-volunteer village.  

If you have questions, feel free to contact Mary Jo Deering, This email address is being protected from spambots. You need JavaScript enabled to view it..
 
Please register here, and you will receive the Zoom link before the meeting: 

https://forms.gle/FJUdr6PWgRJfnYC48

 
 
 
WAVE July 19, 2021 Quarterly Meeting Materials

 

1.  Click HERE for a recording of the main meeting plenary YouTube presentation.

  -  Note in the comments area below the YouTube video that there are time stamps for the various segments of the meeting:

    -  Mentoring

    -  Miriam Kelty Memoriam

    -  Professor Addington

    -  Administration for Community Living (ACL)

2.  Click HERE for the Mentoring slide presentation.

3.  Click HERE for more details on the Mentoring program.

4.  Click HERE for the Administration on Community Living (ACL) slide presentation.

WAVE Board Meeting

Monday, July 12, 2021

Virtual - Via Zoom

 

 

Present: Mary Jo Deering, Dave Prescott, Cele Garrett, Laurie Pross, Kathy Pointer, Eriko Kennedy, Carolyn Rourke, Nadia Taran, Denise Snyder and Wendy Zenker.

 

President Mary Jo Deering called the meeting to order at 3:02pm. 

 

Recording Secretary’s Report       Cele asked if there were changes to the minutes from the last board meeting, which were distributed prior to the meeting. The minutes were approved.

 

Treasurer’s Report        Last month’s balance was $9,757.59 and with deposits of $140 (from four new memberships), the ending balance is $9897.59.

 

Correspondence Secretary’s Report       Dave reported that 39 villages now have paid dues for 2021 (compared with 45 from last year). He has added upcoming meetings to the WAVE website.

 

INFORMATION ITEMS

WAVE-VtVN MOU               The memorandum of understanding was shared with board members prior to the meeting. Wendy noted that the final version changes the reporting requirement is now twice each year.

Black Artists series              Cele reported that the three-part series on Black Artists has concluded. Each session was fascinating and fairly well attended. Attendance did drop off to about 25 participants during the last session.

 

EXISTING BUSINESS

July Quarterly meeting       A draft of the proposed agenda was shared in advance of the board meeting. Mary Jo noted that our plenary speaker, Rhonda Schwartz, wanted information in advance about villages that currently are partnering with their local AAAs.

So far, 31 people have registered for the meeting; a reminder will go out with a call for questions in advance. Dave will send out the Zoom link on July 17. We agreed to record the quarterly meeting for later use and a YouTube link likely will be the way we make it available.

For the breakout sessions, there will be Lynn Addington’s follow-up and two breakouts for “Problem of the Day.” (We then did a practice test to set up breakout meetings.)

Mentorship Initiative         Carolyn provided an update on the progress that has been made on the plan for WAVE individual mentoring. Last week, the committee, Mary Jo and Carol Paquette met to discuss the latest iteration of the online applications for both mentors and for mentees (with different versions for villages in development and for operating villages). Carol has made minor tweaks but the applications are close to being final and will be ready to present at the quarterly meeting.

We agreed that a mentor orientation session would be useful as we move forward. And, we agreed that flexibility in scheduling and frequency will be key to making this effort successful. The email address This email address is being protected from spambots. You need JavaScript enabled to view it., which Carolyn will monitor, will be dedicated to the one-on-one mentoring effort. Mentoring applications will be found on the WAVE website.

For the group sessions, Mary Jo asked for feedback on the completed group mentoring sessions. Wendy reported that the financial sustainability session she led went well. It was a small but active group of 15 people. Still to come: Hilary Simmons will lead the talk on Strategic Partnerships on August 23 at 1pm. For Financial Sustainability for Small/all-volunteer Villages, Bill Emmet (Mt. Pleasant Village) has been confirmed. Andy Penn (Village of Takoma Park) has not yet confirmed his availability. The date will be Sept. 13 or 20, 1pm.  Data for Operations and Advocacy, led by Carol Paquette and Judy Berman (Capitol Hill Village) will take place September 27 at 1pm. Bill Emmett (Mt. Pleasant Village) and Noelle Durman (Arlington Neighborhood Village) will lead Recruiting and Training Volunteers on November 22 at 1pm.

Addington Survey Proposal          There are no further developments right now but Eriko confirmed that Addington will speak briefly at the quarterly meeting to present this idea.

 

NEW BUSINESS

Miriam Kelty Award for Excellence in Programs or Services              This new award will honor our esteemed, recently departed WAVE board member emerita. We had a lively exchange about the criteria for this award and how the winners would be selected—and, in particular, whether the “winner” would be an individual or a village. Ultimately, we determined that this effort is worthy of developing a small committee of people who knew Miriam to work through these questions.

 

October 18 Quarterly Meeting     The plenary speaker on End-of-life is confirmed: Kim Callinan, President and CEO of Compassion and Choices. Because venue availability is still so spotty, we agreed that the meeting will take place via Zoom. Since there will be no capacity issues, we will encourage villages to promote this event to their members. Breakouts could be a follow-up from the plenary and could be broken out by geography (as, in this region, Medical aid in dying is only legal in the District of Columbia at this time).

Upgrading WAVE website             Wendy shared ANC’s experience when they recently developed a three-page RFP and issued it to a small network. She got one response—from NOVA Advertising. She didn’t sense that budget was the issue but rather timing. Carolyn worked with Catch A Fire to upgrade LOWLINC’s site and will explore whether there are ways in which WAVE could benefit from LOWLINC’s membership with that entity. Laurie Pross worked with Steve Gurney to develop Kensington Village’s site.

There being no further business, the meeting adjourned at 5:00 pm.

Respectfully submitted,

Cele Garrett

Recording Secretary

 

 

WAVE Converstion

Topic:  Financial Sustainability:  New Ideas and Models
Focus:  Villages With Membership Fees


Monday June 28, 2021
1:00 - 2:00 p.m.

Virtual - Via Zoom

 

As part of WAVE's new Mentoring and Mutual Support program, we will be repeating the breakout sessions from our April 19 mini-conference over the coming months. 

Please join us Monday June 28th at 1 pm for a discussion on Financial Sustainability:  New Ideas and Models.  This session will focus on sustainability for villages for which membership fees are a major component of their resources.  A separate session for villages with no or low fees will be scheduled shortly.  Stay tuned! 


This is not a presentation - simply a conversation about what we each are planning, questions or concerns that we want to share, and maybe a little problem-solving together.  Please note that this is a repeat presentation from our April 19 Mini-conference. 

Future repeat sessions include Strategic Partnerships, on August 23rd, Data For Operations and Advocacy, on September 27th, and Recruiting And Training Volunteers, on November 22nd.  All sessions will be 1:00 - 2:00 pm.

 

ZOOM connection: 

https://us02web.zoom.us/j/2310315137?pwd=SmF6NVNEMjFncU1jL050aVlJUjI4Zz09

 

Or, join by phone; dial 301-715-8592

Meeting ID: 231 031 5137

Passcode: 806762

 

 

WAVE Board Meeting

Monday, May 3, 2021

Virtual - via Zoom

 

 

Present: Mary Jo Deering, Dave Prescott, Cele Garrett, Kathy Pointer, Miriam Kelty, Eriko Kennedy, Carolyn Rourke, Loretta Vitale Saks, Nadia Taran, and Wendy Zenker.

 

President Mary Jo Deering called the meeting to order at 3:04pm.   

 

Recording Secretary’s Report       Cele asked if there were changes to the minutes from the last board meeting. The minutes were approved.

 

Treasurer’s Report      Laurie was not able to attend but sent her report in advance: The balance as of March 31 was $9,185.01. Deposits were $350 and expenses were $112.42 (for the new Zoom account). This leaves an ending balance of $9,422.59 for April 30.    

       

Correspondence Secretary’s Report       Dave reported that, so far, 25 villages have paid dues for 2021. This is behind where we stood at this point last year with 44 villages paid. Dave will once again include a call to action for dues payment when he emails conference information to the WAVE distribution. Cele offered, along with Laurie’s help, to send emails or to call the 19 villages that are late paying their dues.

 

EXISTING BUSINESS

Discussion of April 19 Conference with Montgomery County Villages      Carolyn pointed out—and the board agreed—that the plenary speaker and panel format worked well and that we should continue to utilize this format in future meetings. Wendy, in her role as facilitator for one of the breakouts, noted that the breakout rooms worked smoothly. In all of the breakout rooms, there seemed to be some interest in coming back to the main room to end the meeting. (This is different from the dynamics of the typical in-person WAVE meetings, where the meeting adjourns following the breakouts.) Carolyn felt that the 40 attendees in her breakout room made for too large of a meeting.

Kathy observed that we held our attendee numbers up til the end of the conference—a positive indicator. The board agreed that we need to be thoughtful about the placement of guest speakers who ask to have a short time at the opening of the meeting when we have a group this size to ensure that the speaker stays on topic and to the integrity of not “selling” their services.

 

Mentorship Initiative         The mentor working group, composed of Carolyn, Laurie and Cele, met on April 21 with Mary Jo and with Carol Paquette (VtVN board chair). The focus was on understanding where VtVN and regional village groups are in their mentoring efforts. Carol shared VtVN’s forms, which the group will examine in detail at its next meeting on May 6. At that time, the group also will examine a draft MOU that Mary Jo has written to outline WAVE’s relationship with VtVN on this effort. Miriam suggested that, in addition to one-on-one mentoring, WAVE villages be willing to share their own legal and procedural documents that other villages can utilize. Carolyn noted that the working group wished to clarify that its focus is on the one-on-one mentorship program—separate and apart from WAVE’s “mentoring” sessions planned throughout the year.

 

Addington Survey Proposal          Eriko Kennedy reported that Lynn Addington attended in the Data breakout session at our May meeting. She would like to have the chance to speak with individual village leaders in order to come up with a survey instrument that could be sent to local villages. She’d then like to follow up with identified village members who are willing to in a survey. She would have a grad student help to administer the survey in the fall. In general, Lynn is interested in having a long-term relationship with villages. She’s like an answer soon about WAVE’s interest in promoting this survey initiative.

 

NEW BUSINESS

Upgrading WAVE website             There was a general discussion about our current web site, which was created several years ago and has not been upgraded since. Joomla current is the free host for the site. Our biggest concern is the web site’s ability to handle WAVE’s needs as we move forward. We agreed it is time to develop a requirements document that outlines the functionality we would need from our web site. Questions to consider: Who are our audiences (beyond village leaders)? What subscription fee could we reasonably afford?

 

July 19 Quarterly Meeting            There were plenary speaker ideas discussed, including Joe Lugo from the Biden Administration to discuss policy priorities for older adults. Several board members are interested in Doug Gaddis’ success to date with his hybrid in-person/virtual event technology. We will have three “birds of a feature” breakout groups with a facilitator in each group and allow 60 minutes for the breakouts.

 

2021 Board meeting dates                        We agreed that WAVE board meetings will take place the first Monday of each month. In cases where the first Monday is a holiday, we will move to the second Monday. Thus, the following dates are confirmed: May 3, June 7, July 12, August 2, September 13, October 4, November 1 and December 6. We will be meeting from 3-5pm.

 

WAVE Quarterly meeting dates               We identified the two remaining WAVE quarterly meeting dates: July 19 and October 18.

There being no further business, the meeting adjourned at 4:55pm.

Respectfully submitted,

Cele Garrett

Recording Secretary

 

WAVE Spring Mini-Conference

Mature Villages:  Challenges and Opportunities

Monday April 19, 2021
1:00 - 4:30 p.m.

Virtual - Via Zoom

Program with Presentation Materials

 

The WAVE mini-conference on mature villages was a great success, attracting over 120 participants from 43 villages and several related agencies and organizations. 
 
The conference program, with links to slides, texts, and organizational websites is attached here(Press + sign at top to make it big enough to read.)
 
The program was recorded, and the video and saved chat texts can be accessed below. 
 
Videos:
-Plenary
-Financial Sustainability
-Strategic Partnerships
-Data  (will be posted when available)
 
Chat texts:
-Plenary
-Financial Sustainability
-Strategic Partnerships
-Data

 

 

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