WAVE Board Meeting Notes

Monday, 18 November 2014; 3:30 pm

Board Members Present:

Miriam Kelty, President, Bannockburn Neighbors Assisting Neighbors, MD; This email address is being protected from spambots. You need JavaScript enabled to view it. 301.229.5639

Bob McDonald, Vice-President, Foggy Bottom West End Village, DC; This email address is being protected from spambots. You need JavaScript enabled to view it. 202.594.6516

Virginia Hodgkinson, Treasurer, Mt. Vernon At Home, VA; This email address is being protected from spambots. You need JavaScript enabled to view it. 703.660.6987

Eddie Rivas, Secretary, Vertical Village at Wildwood/Rt. 1 Corridor, VA/MD; This email address is being protected from spambots. You need JavaScript enabled to view it.; This email address is being protected from spambots. You need JavaScript enabled to view it. 703.598.766

Patricia Clark, Glover Park Village, DC This email address is being protected from spambots. You need JavaScript enabled to view it.

Peggy Gervasi, Silver Spring Village, MD This email address is being protected from spambots. You need JavaScript enabled to view it.

Linus Liddle, Alexandria At Home, VA This email address is being protected from spambots. You need JavaScript enabled to view it. 703.548.1962

Don Moldover, Potomac Community Village, MD This email address is being protected from spambots. You need JavaScript enabled to view it. 240.242.9366

Iris Molotsky, DuPont Circle Village, DC This email address is being protected from spambots. You need JavaScript enabled to view it. 202.328.1121

Patricia Scolero, Georgetown Village, DC This email address is being protected from spambots. You need JavaScript enabled to view it. 202.338.5321

Barbara Sullivan, Mt. Vernon At Home, VA This email address is being protected from spambots. You need JavaScript enabled to view it. 703.303.4060

Governance Discussion & Responsibility of Officers

Discussion centered around the “job descriptions” for each officer; defining what an annual report would look like; where responsibilities lay for keeping a list of WAVE Members (designees for each village) and for a list of individuals who will receive emails from WAVE; for posting the Articles of Incorporation and By-Laws on the WAVE website; and for various other governance issues under the purview of the Board. 

There was general agreement that the President is to oversee all operations for the Exchange (WAVE) and would work closely with the Vice-President, as her “understudy” for the future.  Similarly, other officers would work closely with other Board members so that there is always backup knowledge.  While the Secretary remains responsible for recording meeting proceedings and documenting actions taken by the Board, he will work with Assistant Secretary for Membership who will maintain the official WAVE membership list and assist with bulk emails.  The Treasurer will maintain all financial records and file IRS forms as required. 

The annual report discussion was about its content (Statement of Annual Activity) and when the first report should be prepared.  Since there are many variations of what annual reports look like, it was agreed that the first one to be prepared next year for 2014 should be simple without too much detail.  It would contain background on WAVE’s beginning/incorporation, a list of topics covered at quarterly meetings, and simple treasure’s report. 

It was agreed that there would exist separate lists of all active WAVE participants versus a list of official village contacts/membership list.  Don Moldover will maintain the electronic list of active WAVE participants while L Liddle and Virgina Hodgkinson will compile a formal list of WAVE member representatives with the list of Board members. 

As mentioned earlier, WAVE Inc.’s Articles of Incorporation and the By-Laws will be posted on the WAVE website for easy access.  Don M. offered to take care of this task.

Don M., Iris Molotsky and Pat Scolero agreed to work on developing a framework/draft Operations and Procedures for WAVE.

Pat Clark, Virginia Hodgkinson and Bob McDonald will work on Strategic Planning for WAVE.

It was agreed that WAVE would establish a consultative/technical assistance team made up of members from the three WAVE jurisdictions – DC, MD & VA.  Peggy Gervasi will ask Patzit Aviv of Montgomery County to work with her to represent MD; Barbara Sullivan will reach out to Patricia Rohrer of Fairfax County, representing VA; and Lynn Golub-Rofrano of Georgetown Village, Marianna Blagburn of Northwest Neighbors and Gail Kohn of DC Government will represent DC. 

Likewise, it was agreed that there would be created a Program Planning Committee who will develop an agenda, sponsorship and location logistics for every quarterly WAVE meeting.  As WAVE meetings rotate among all three geographic jurisdictions, each jurisdiction will take responsibility for planning the quarterly meeting and its program with guidance and approval from the WAVE Board.  For calendar year 2015, the January meeting will be hosted by MD, April meeting in VA, July meeting in DC and October meeting in MD, continuing the rotation into 2016. 

Don M. and Peggy G. reported on a discussion forum tool that is in pilot stage at this time.  They ask that all Board members log in to test the tool at http://wavevillages.org/index.php/groups/it-work-group/pilot-test-software  Peggy G. said that she would send log-in instructions to Board members again to make the process easier.

Lastly, Miriam Kelty asked the Board for comments on whether the January meeting’s (tentatively Monday 26 Jan. 2015) program could be about villages working with hospitals in the DC area. After discussion, it was agreed that it made sense for a few hospitals to be invited to address what they are specifically doing to work with their older constituencies and how they may be working/cooperating with local villages.  Hospital representatives, leaving time for villages to engage them in discussion, will make presentations. 

Adjourned at 5:10 pm.  

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