Meetings

Washington Area Villages Exchange  
Third Quarter Members Meeting
September 21, 2020, 9:30 - 12:00
Virtual - Via Zoom
Details

Dear WAVE Members and Friends,
 
On Monday, September 21st WAVE will host the 3rd Quarter membership meeting offering another session based on timely topics including a plenary session and breakouts sessions related to voting in the November 3rd election. Our Plenary speaker, Linda Kohn, will share her knowledge and expertise in vote-by-mail state elections. Since 2017, Ms. Kohn has been active in the League of Women Voters of Montgomery County, Maryland and currently serves as an officer on the Board. In our breakout sessions, you will receive specific jurisdictional information (DC, VA and MD) on voting topics including in-person and mail-in which you can then share with the members of your entire Village.    

Also, please note that the Village to Village Network (VtVN) will be hosting its National Virtual Village Gathering on October 6th, 13th and 20th. At our WAVE meeting on the 21st, the Board will announce scholarship awards to volunteer-managed Villages to attend all of the VtVN online events. A volunteer-managed Village is one that does not operate with paid staff personnel and does not require membership dues or only offers membership dues at a modest level. Please self-nominate your Village or nominate another qualified Village and email your submissions to: This email address is being protected from spambots. You need JavaScript enabled to view it.  or just reply to this email, which sends it to This email address is being protected from spambots. You need JavaScript enabled to view it. . 

 

I look forward to “seeing” you at 9:30 am on September 21st. Thank you.  

Leigh Sempeles
President of the Board

 

Registration

Since we are providing links to the main session and to each of the breakouts below, there is no need for registering for this 9/21/2020 WAVE Mambers Meeting.

Zoom Links

The following is the link for the WAVE Business and Plenary Sessions:

https://us02web.zoom.us/j/87828891671?pwd=TFc3cWowMU5FQ0FYWDM1YXhPZTNrUT09

Dial by your location
      301 715 8592 US (Germantown)

 

 

Washington Area Villages Exchange  
Third Quarter Members Meeting
September 21, 2020, 9:30 - 12:00
Agenda
Business meeting    
9:30 - 10:00 am 
  • Welcome - Call Meeting to Order  - Leigh Sempeles
  • Recording Secretary Report - Cele Garett 
  • Treasurer's Report - Laurie Pross
  • Corresponding Secretary's Report - Dave Prescott
  • New Business/Announcements from the Floor  
  1. Pazit  Aviv, Village Coordinator, Montgomery County Aging and Disability Services - Recap September 15th meeting and Toolkit Form 
  2. Barbara Sullivan, Executive Director, Village to Village Network - Update on National Virtual Village Gathering - Leigh will announce scholarships to volunteer-managed Villages 
10:00 am - 10:50 am -  Leigh will introduce our Plenary speaker, Linda Kohn -  Discussion of mail-in voting followed by Q&A  
10:50 am - 11:00 am - Adjournment of Business meeting - 10 minute break to  enter into new/separate zoom sessions set up in advance by jurisdiction   
11:00 am - 12 noon  Break out sessions: 3 separate zoom meetings by jurisdiction to review and discuss specific voting procedures in VA, DC, and MD.  
  • Maryland -  Facilitator, Marjorie Wexler  - Mary Jo Deering introduces
  • DC - Facilitator, Kathy Chiron - Pat Scolaro introduces
  • VA - Facilitator. Julie Gentry - Cele Garrett introduces

WAVE Annual Meeting

Monday, Sept 21, 2020 - Via Zoom

Minutes

 

9:15 – 9:30am   Attendees began logging in

Number of attendees: 46

(Note: The meeting was hosted by Foggy Bottom West End Village.)

 

President Leigh Sempeles opened the meeting at 9:35. Leigh welcomed everyone and explained the format of the meeting.

Recording Secretary Report        Leigh noted that Cele Garrett the minutes of the June WAVE meeting were distributed last week via eBlast and are listed on the WAVE web site. The minutes were approved.

 

Treasurer’s Report 

Laurie Pross reported the current balance:  Current balance is $9,375.12.

Correspondence Secretary’s Report

Correspondence secretary Dave Prescott gave an overview of his responsibilities. Dave encouraged folks to email him at the This email address is being protected from spambots. You need JavaScript enabled to view it. if they have any questions about their dues or any other WAVE-related business.

New Business         

Leigh recognized Pazit Aziz, village coordinator with the Montgomery Co. Office on Aging and Disabilities, to provide a report on the MoCo/WAVE mini-conference that took place on Sept. 15. The conference was focused on how villages are responding in the Covid environment. Aside from some minor technical issues, the general session and six breakouts went well. She noted that the plenary speaker, Dr. DeJonge from Capital Caring Hospice, was favorably received. Pazit also explained that the Covid Toolkit she is compiling with village best practices will be available to all villages. She emphasized the importance of villages submitting their ideas to the Toolkit link.

Leigh recognized Barbara Sullivan with the Village to Village Network to provide an update on the upcoming VtVN conference in October. There are 325+ registrants to date. The registration deadline is Tuesday, though she will extend it a few more days to those villages that are finalizing their attendee list. She explained that, in order to get the discounted $40 rate, you will need to submit your village’s attendee list directly to her. VtVN will create an invoice and villages are to send payment by check. She provided highlights of each day’s sessions.

Leigh announced that it was WAVE tradition to pay for one registration fee for a village that is an all-volunteer operation. This year, because the conference is virtual and the registration cost is significantly lower, WAVE is paying for four registration fees for the following four villages that applied: Chevy Chase Connections, Hyattsville Aging in Place, Bannockburn Neighbors Helping Neighbors, and Mt Pleasant Village.

 

Program

Voting by Mail     Leigh introduced our invited guest, Linda Kohn, as our plenary speaker. Linda serves on the executive committee of the League of Women Voters of Montgomery County. Linda began by explaining how she became an advocate for voting by mail (long before Covid) to help alleviate the Election Day stresses and bottlenecks that precincts face in processing so many voters in a short period of time. She emphasized that several states have been doing voting by mail for some years—Oregon, Colorado, Washington, and Utah among them.

Linda explained the difference between Vote by Mail and Absentee Voting. She described the work to be done before the election—both the voter’s responsibility to keep their record up-to-date as well as the Elections board/office actions in educating the public.  During the election period, the Elections office must work through the specifics of where and how voters can return their ballot: by mail, at the drop box and in-person. The post-election work of counting the ballots is critical: handling the volume of ballots, checking the date, checking the signature, and releasing results. Linda addresses issues such as ease of voter turnout, costs and security. Finally, she emphasized that transitioning to Mail-in Voting takes time. She recommended the New York Times article “The End of the Polling Booth.” After the presentation, there was Q and A.

Breakouts

At 11am, attendees broke into three groups based on location of their village: MD, DC and VA. Each breakout had a host and a speaker continuing the discussion of the election process in their own state. The groups brainstormed ways in which their village could make the process smoother for their village members.

The meeting adjourned at the conclusion of the breakout meetings at approximately 12noon.

Respectfully submitted,

Cele Garrett

Recording Secretary

 

 

 

Washington Area Villages Exchange

WAVE Members Meeting
Monday June 22, 2020, 9:30 - 12:00 Noon
Virtual - Via Zoom

 

Attendees

Screen 1              Screen 2

 

Presentations

 Gail Kutner Picture

 Gail Kutner - WAVE Covid Check-In Study Findings Presentation 6/22/2020

Gail Kohn Picture

Gail Kohn - Villages and the Impact of COVID-19

 

Washington Area Villages Exchange

WAVE Members Meeting
Monday June 22, 2020, 9:30 - 12:00 Noon
Virtual - Via Zoom

 


Dear WAVE Members and Friends,
 
On Monday, June 22nd WAVE will host the 2nd Quarter membership meeting offering a session based on timely topics including a plenary session with Gail Kohn, Age-Friendly DC Coordinator and Gail Kutner, WAVE Vice President. The topic of Gail Kohn’s presentation is entitled, The Impact of Villages on the Pandemic and What That Might Mean for the Future. Gail Kutner will present the summary of findings from our recent Covid Check-In market research survey. Also, you will be able to participate in one of four breakout sessions:
 
  • Services Members Need Now or Within a Year
  • Role of Villages in the Current Crisis and Importance of Villages in Communities
  • Potential Changes that may Continue into the Future
  • Best Practices
 
Our conference will take place via Zoom, with a live Zoom link at 9:15am, and the program running from 9:30am-noon. A brief highlight of Zoom features will be presented at 9:30am; however if you are new to Zoom, it is recommended that you log on at 9:15am for individual assistance.
 
Once you register (by emailing This email address is being protected from spambots. You need JavaScript enabled to view it.) and indicate your 1st and 2nd choice of breakout rooms, you will receive an email with a link to the Zoom meeting. Please don't feel discouraged if you are unable to join Zoom via a computer or tablet; you may still join by dialing in with your phone.
 
  • For those who have previously registered via an RSVP to WAVE, we have your reservation, but we are asking you to reply to Loretta Vitale Saks with your preference for breakout sessions (see below).
 
Please email Loretta to register for this WAVE Zoom Conference, providing your (1) name, email address and Village and (2) indicating your 1st & 2nd choice of the following breakout rooms (e.g. C, A). Breakout rooms will be discussions facilitated by a member of our WAVE Board.
A: Services Members Need Now or Within a Year
B: Role of Villages in the Current Crisis and Importance of Villages in Communities
C: Potential Changes that May Continue into the Future
D: Best Practices for Villages during this Pandemic
 
Please RSVP by this Friday, June 19th to be pre-assigned to a breakout room. Thank you and hope to 'see' you on June 22nd
 
Leigh Sempeles
President of the Board



WAVE 2nd Quarter Members Meeting – Monday, June 22, 2020
Program Agenda
 
 9:15 – 9:30 Logon
 9:30 – 10:00 Business Meeting
  • Welcome/Board Introductions: Leigh Sempeles, President of the Board
  • Recording Secretary: Cele Garrett
    • Note:  A vote will be taken to approve the Minutes from the 1st Quarter Members Meeting Monday, February 10, 2020.  You can read the Minutes here (scroll down to the fourth set of Minutes):  https://www.wavevillages.org/index.php/meetings
  • Financial Report Treasurer: Laurie Pross
  • Communications Report Corresponding Secretary: Dave Prescott
  • New Business 
 
10:00 – 10:50 Plenary Session
  • The Impact of Villages on the Pandemic and What That Might Mean for the Future:   Guest Speaker, Gail Kohn, Age-Friendly DC Coordinator 
  • WAVE COVID Survey Results Summary – Gail Kutner, Arlington Neighborhood Village
 
10:50 – 11:00 Break/Post Announcements in Chat 
 
11:00 – 12:00 Breakout Groups   
  • Services Members Need Now or Within a Year
  • Role of Villages in the Current Crisis and Importance of Villages in Communities
  • Potential Changes that may Continue into the Future
  • Best Practices
 
12:00 Adjourn
 
 
 
Dave Prescott, WAVE Webmaster
   

Washington Area Villages Exchange

Annual Members Meeting Minutes

Monday, June 22, 2020

Location:  Zoom

9:15 – 9:30am   Attendees began logging in

Number of attendees: 86

(Note: Board member Loretta Vitale Saks and AHA staffer Jen Heinz served as Host and technical assistant for the Zoom meeting and breakouts.)

 

President Leigh Sempeles opened the meeting at 9:30. Leigh welcomed everyone and explained the format of the meeting. She asked the WAVE board members to introduce themselves.

Recording Secretary Report        Cele Garrett noted that minutes of the February WAVE meeting were distributed last week and are listed on the WAVE web site. The minutes were approved.

 

Treasurer’s Report 

Laurie Pross reported the budget figures:  Current balance is $9,235.12. So far in 2020, 39 villages (out of 75) have paid their dues. Laurie asked for suggestions on ways to engage and encourage more villages to pay their dues.

Corresponding Secretary’s Report

Corresponding Secretary Dave Prescott gave an overview of his responsibilities: He distributes the WAVE emails and maintains the WAVE website.  He maintains the village directory and the current membership list, which is posted on the WAVE website. Currently, the WAVE web site is up-to-date: On the home page, there is a list of villages that have paid 2020 dues.

New Business         

Leigh asked that individuals be recognized if they have any new items to discuss. Miriam Kelty wanted to recognize the issue of racial equity that is forefront in our minds, due to recent news stories. She posed the question of how villages can address this with their members. She welcomes ideas that can be shared with her and disseminated to all villages.

Cele Garrett mentioned that At Home in Alexandria has decided to partner with Vitality Society to provide an online resource for health and fitness classes to its members at a discounted price. She invited others who’d like to participate in the scheduled upcoming VS demo to contact her. In the coming months, she will report on how the program has been received.

 

Program

WAVE COVID Survey Results Summary

Vice President Gail Kutner reported the summary of this May survey, which captured results from many villages. Topics included

  • Which village services have stopped or begun since the pandemic began
  • Which member requests have increased/decreased
  • How the pandemic has affected our volunteer base
  • To what extend villages have shifted their social activities to a virtual format

The Impact of Villages on the Pandemic and What that Might Mean for the Future

Our invited guest, Gail Kohn (longtime advocate for aging issues and currently the Age-Friendly DC Coordinator) used the recent WAVE summary results as a springboard for the above-titled presentation, addressing each topic identified in the survey results. A few highlights include:

  • Gail complimented our efforts at conducting this survey, emphasizing the importance of continued data collection. She emphasized that member satisfaction is the most important measurement.
  • Villages need to change the narrative when describing the services we’re offering. We’re as busy as we’ve ever been, finding solutions and substitutes to our traditional services.
  • Villages should be sure to structure their resources optimally. A village staff’s job essentially is to “to get people involved.” Our volunteers are available. Are we tapping into their skills as well as we could be?
  • There likely is more money available from members and supporters right now, given that spending on travel and entertaining is way down. Are we tapping into that potential source?
  • If not already doing so, villages should take a strong lead in getting members and older adults the technology support they will need now and in the coming years.
  • Gail points out a growing fear among older people of moving into congregate housing. This bodes well for villages. In general, villages are a natural for the growing age-friendly movement across communities.

Breakouts

Attendees had chosen their breakout topic in advance and, after Loretta and Jen gave brief technical instructions, the following four breakout session began, with two board members assigned to serve as facilitators for each:

  • Services Members Need Now or within a Year
  • Role of Villages in the Current Crisis and Importance of Villages in Communities
  • Potential changes that may Continue into the Future
  • Best Practices

The group reconvened together briefly before adjourning at 12 noon.

Respectfully submitted,

Cele Garrett

Recording Secretary

Washington Area Villages Exchange

WAVE Board Meeting

Monday, May 18, 2020, 12:00 Noon - 2:00 pm

Location: Zoom

Present: Leigh Sempeles, Mary Jo Deering, Dave Prescott, Cele Garrett, Loretta Vitale Saks, Gail Kutner, Peg Simpson, Kathy Pointer, Laurie Pross, Miriam Kelty, Sharon Canner, Pat Scolero, and Denise Snyder.

President Leigh Sempeles called the meeting to order at 12:07pm.

Recording Secretary Report              Cele Garrett read the minutes of the April WAVE board meeting. The minutes were approved.

Corresponding Secretary Report      Dave Prescott reported that the list of all paid villages are up-to-date on the WAVE web site; there have been no additional dues payments since the last board meeting. Currently, 39 out of 75 villages have paid. This prompted a discussion about how we could incentivize villages to become members if they are letting their dues lapse—or if they’ve never joined to begin with. Traditionally, those village “in development” are not required to pay dues (though Dave noted that some have done so voluntarily). Dave estimated that currently thirteen of our area villages are in development. The most obvious different for a paying vs. nonpaying village is the ability to vote at the annual meeting. At the very least, we all agreed that our web site should list the benefits of being a WAVE member. Mary Jo reminded us that we should continually position WAVE as a “broadcaster of services.”

We agreed to revisit the idea of dividing among board members the list of nonpaying villages so we can each make calls. Action: Cele will author a phone script and send the draft to everyone. Loretta suggested creating a benefit for members only. One thought was to “formalize” a matching mentor program.

Also, Dave sent out the “save the date” email re the June general meeting.

Treasurer Report        Laurie Pross reported that the current balance stands at $9,235.12.

EXISTING BUSINESS

Joint conference with Montgomery Co villages      Mary Jo reported that plans are on hold at this time, due to the pandemic. Pazit Aziz has been otherwise engaged and there are too many unknowns about safely holding a conference at this point.           

Scheduling quarterly meeting using Zoom              The board chose the date of             Monday, June 22 for the next quarterly meeting. The Zoom meeting will begin at 9:30am and allow for time for socializing and logging on, with the business meeting beginning at 10am. The goal of this meeting is to facilitate a comprehensive discussion about how our villages are navigating and responding to the COVID crisis.

NEW BUSINESS

Georgetown Village fundraising opportunity                     Leigh touched on the recent offer presented by Georgetown Village, who will feature former Sec. of State Madeline Albright as a special guest for their May 28 online fundraiser. Ticket prices are $100 each. Georgetown Village is opening this event to all area villages who wish to participate. When a village member registers and indicates the name of their village, Georgetown Village will give $25 from their ticket prices back to their own village. WAVE sent an eBlast to area villages notifying them of the details.

Vitality Society           Leigh mentioned an opportunity that came to her attention from Barbara Sullivan at VTVN. Vitality Society, a provider of numerous online wellness classes, is interested in offering a pilot program to some villages. The typical membership for VS is nearly $30 per month per person. For the three-month pilot, villages would receive the online content at no charge, provided we can give them valuable feedback about the program. VTVN is offering an informational webinar on Tuesday, May 19 at 2pm.

June 22 quarterly meeting    With the date now secured, discussion turned to issues to be the focus of the meeting. We discussed how well a “networking” segment would work via Zoom.  We agreed to have each person introduce themselves, just as we do at the in-person meetings.> Should we try a “warm up” exercise prior to the start of the Business meeting portion? We agreed that the formal Business portion would include an introduction of board members and an explanation of board member roles. We’d then move to officer reports as well as a pitch for WAVE membership. We also agreed to limit the business portion to 15 minutes. Next on that agenda: Gail will report on highlights of the member survey.

At this point in the board meeting, we began to discuss potential topics that could emerge as having the highest level of interest: Services that village members need now, anticipating future needs and agreeing to best practices for those services, ways to decrease social isolation, technology tips for connecting with members, and village sustainability during and after the pandemic. Again, the surveys will reveal what is top of mind for villages.

With regard to structuring the remained of the business meeting: We discussed at length whether or not to have a featured guest speaker or a strong internal speaker. Laurie suggested asking Gail Kohn if she is available to be a featured speaker. Others agreed that it could be a valuable prospective and one topic identified was “What emerging trends/shifts could bode well (or not) for the village movement?”  Action: Laurie will ask Gail if she is available that day.

After the business portion of the meeting, the survey discussion and the featured speaker, we plan to break out into three Zoom groups. WAVE Board members can serve as facilitators. The topics will be identified in advance of the meeting and attendees will choose in advance which session to attend. These logistics and other decisions will be better laid out in our next Zoom planning session, scheduled for 9:30am on Thursday, May 28.

Village survey            Gail Kuhn reminded us to complete our village survey.

There being no further business, the meeting adjourned at 1:45pm.

Respectfully submitted,

Cele Garrett

Recording Secretary

Washington Area Villages Exchange

WAVE Board Meeting

Monday, April 27, 2020, 12:00 Noon - 2:00 pm

Location: Zoom

Present: Leigh Sempeles, Mary Jo Dering, Dave Prescott, Cele Garrett, Loretta Vitale Saks, Gail Kutner, Peg Simpson, Kathy Pointer, Laurie Pross, Miriam Kelty, Sharon Canner, Pat Scolero, and Denise Snyder.

President Leigh Sempeles called the meeting to order at 12:05pm.

Recording Secretary Report              Cele Garrett read the minutes of the February WAVE board meeting. The minutes were approved with the following edits: Two action items were identified in planning for the proposed conference: Mary Jo would contact Pazit to discuss whether or not Pazit was comfortable with charging non-village vendors. And, the WAVE board will put together a planning team.

Corresponding Secretary Report      Dave Prescott reported that the list of all paid villages are up-to-date on the WAVE web site. Currently, 39 out of 75 villages have paid.

Treasurers Report      Laurie Pross reported that there had been a double-entry that has now been corrected and the current balance stands at $9,235.12.

EXISTING BUSINESS

“See Me at the Smithsonian” program        Miriam has followed up with Robin Marquis but has not heard back. Until the museum is able to open again, nothing further can develop at this time.     

Scheduling quarterly meeting using Zoom              The board chose the date of             Monday, June 22 for the next quarterly meeting. The Zoom meeting will begin at 9:30am and allow for time for socializing and logging on, with the business meeting beginning at 10am. The goal of this meeting is to facilitate a comprehensive discussion about how our villages are navigating and responding to the COVID crisis.

NEW BUSINESS

Village collaboration             Miriam noted that Montgomery County villages are having weekly discussions about ways to offer robust virtual programming. Peg noted that the DC villages are collaborating as well. Denise noted that the DC village EDs continue to meet on a monthly basis. Since the crisis hit, many villages have shared their programs with one another. Peg shared some examples of programs Dupont Circle Village has taken online: the monthly movie group, celebrity salons, and exercise programs. The village hosted a trio of family musicians who performed in their home, shared virtually.

Targeted communication to public              Leigh posed the question of how we can let the public know that villages are here to help seniors in these difficult times. Cele noted that the current environment finds local news outlets eager to share good news on people and organizations that are helping during this stressful time.

Posting additional information on WAVE web site    To the aforementioned point, Leigh suggested that the WAVE web site be a resource for sharing the value of village services in our region.

Content for June quarterly meeting            With the date now secured, discussion turned to issues to be the focus of the meeting. Mary Jo posed the idea of bringing in a health expert. Denise suggested we think about the longer-term implications of this pandemic. What issues will be coming up that we aren’t yet dealing with? This discussion could include how the pandemic is impacting villages financially, given that it could impact our ability to increase our village membership. What are the most valuable services villages are offering their members? Sharon noted the emphasis of her own organization as an “information village.” Does the current village structure serve us?

As to logistics, we discussed the best way to manage the meeting, given the potential number of participants. Loretta will host the meeting and Cele will ask her colleague Jen Heinz to help as admin “hall monitor” to assist Loretta. For smaller discussions, using Zoom’s breakout room functionality is a possibility.

Village survey            The discussion about issues led the board to decide on a village survey. The survey would be to determine how villages are managing during the COVID pandemic. Gail volunteered to take on the development and execution of this survey. She asked for board members to email potential questions and she will pull together a draft by the end of the week. This will be posted in a Google doc to board members so they will have a chance to weigh in before it goes out. This village feedback will provide the basis for our June 22 meeting, as the final question asks villages to list their top 3 topics for discussion.

It was decided that the next WAVE board meeting would take place via Zoom on Monday, May 18 from 12noon-2pm.

There being no further business, the meeting adjourned at 1:55pm.

Respectfully submitted,

Cele Garrett

Recording Secretary

 

Washington Area Villages Exchange

WAVE Board meeting

Monday, February 24, 2020, 12:00 Noon - 2:00 pm

 

Location: St. Paul’s Episcopal Church, Washington DC

Present: Leigh Sempeles, Mary Jo Deering, Dave Prescott, Cele Garrett, Pat Scolero, Denise Snyder, Loretta Vitale Saks, Kathy Pointer, and Laurie Pross. Gail Kutner, Miram Kelty and Sharon Canner joined by phone.

President Leigh Sempeles called the meeting to order at 12:05pm.

Recording Secretary Report        Cele Garrett read the minutes of our last WAVE board meeting in the summer of 2019. The minutes were approved as read.

Corresponding Secretary Report           There was no formal report.

Treasurer’s Report 

Leigh Sempeles reported that 37 villages + two partners have paid their membership dues for a total of $1,395. Our current assets are $9,515.34 and total expenses so far this calendar year are $363.39.

NEW BUSINESS

Introduction and Welcome to new board members            Leigh gave a hearty welcome to our three new WAVE board members: Loretta Vitale Saks (Helping Hands University Park Village), Kathy Pointer (Kingdom Care Village), and Laurie Pross (Villages of Kensington).  

Election of Officers                        Leigh notes that, traditionally, the WAVE board has a VP from each jurisdiction not represented by the current WAVE President’s own jurisdiction. As Leigh no longer is with a DC village but currently resides in VA, she has some flexibility in determining which village to align with to balance this need. She is determining this at present. Laurie volunteered to serve as Treasurer.

Mary Jo Deering will continue to serve as a VP. Gail Kutner will continue to serve as a VP as well.

WAVE Conference Discussion—Recap and future planning          Mary Jo has had preliminary discussions with Pazit Aviv about combining her Montgomery Co conference with a WAVE conference. Pazit joined the board meeting by phone to provide background on previous Montgomery Co conferences: The first one was held in 2015 and she has put together a conference approximately every 18 months-2 years since. There were 190 attendees at their most recent conference.

A planning group was formed to identify topics of interest, such as succession-planning and fundraising. There was no registration fee. There was a “by invitation only” vendor fair and a sponsor for the networking lunch. There were 4-5 concurrent breakout meetings of 70-90 each in the morning and afternoon. Panelists were chosen to get the conversation going but there were no formal presentations. There was an unidentified scribe for each session and notes were posted afterwards.

We all agree that there is overlap in what we wish to accomplish with a joint conference and we should combine our talents and experiences fully. Pazit does not envision hosting another conference until the first quarter of 2021, a timeline that we seemed to feel was agreeable. We all recognize that some topics lend themselves to a true presentation (versus open dialogue).

We continued to discuss this topic (whether or not to charge a registration fee, whether or not to have paid vendors) though didn’t make any definitive decisions.  Everyone agreed that a one-day conference that ended at mid-afternoon seemed to be the right length. Mary Jo will contact Pazit regarding whether or not she agrees to charging non-village vendors. A WAVE planning team will be put together for the purpose of working with Pazit’s team to identify session content and other important decisions.

“See Me at the Smithsonian program              Robin Marquis has reached out to numerous villages as well as to Leigh to see if villages would like to be involved with this program. Miriam and Laurie will explore.

Administration for Community Living on Aging/Implementation of National Care Corps Application Care RFP      The Oasis Institute in St. Louis will be administering sub-grants for which villages qualify. The letter of intent is due by May 13. A group of DC villages have reviewed the proposal and, with input from the grant proposal writer, determined that it would cost $12K to write the proposal. Additionally, Leigh and Miriam already have spent significant time reviewing the grant, which they find to have onerous requirements. Mary Jo made a motion (seconded by Dave) that WAVE will not submit a proposal. The motion carried.

Date/Location for WAVE spring members meeting and WAVE board meetings/calls                    Kathy Pointer volunteered to seek out a location for the next meeting. We’ve chosen the date of Monday, April 27. We’ve identified the fourth Monday of each month from 12-2pm for monthly WAVE board meetings or conference calls. For the next in-person meeting, At Home in Alexandria can host at its 3139 Mt Vernon Ave location in Alexandria. Future meeting dates will be: May 18, June 22, July 27 and September 28.

There being no further business, the meeting adjourned at 2:12pm.

Respectfully submitted,

Cele Garrett

Recording Secretary

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