Meetings

WAVE Quarterly Meeting February 25, 2019

Agenda

(See Business Meeting Minutes and Program Notes Below)

 

The next WAVE Quarterly Meeting is 9:00 - 12:00 Noon on Monday, February 25, 2019, hosted by the Hyattsville Aging in Place (HAP) village in Hyattsville, MD.  Meeting Location:  City of Hyattsville Town Hall, 4310 Gallatin St, Hyattsville, MD 20781.  The breakfast sponsor is CaringGivers, LLC. which provides in-home aides.
 


Planned Agenda

9:00 - 9:30 a.m.  Mix and mingle
9:30 a.m.  Business Meeting
-  Iona Services regarding LGBTQ service needs
-  Advocacy: The looming need for long-term care and related advocacy challenges
12:00 Noon  Adjourn

Advocacy: From Aging in Place to Aging in Community

Mary Procter and Elizabeth Cabot Nash from the Advocacy Group of the Capitol Hill Village will present and lead a discussion about the shift From Aging in Place to Aging in Community. 

This shift occurs as village members age and need long term care support, particularly as they encounter difficulties walking or in living independently.  Mary and Elizabeth will first present a snapshot of the needs and the availability of long term care support in the DC area, in order to illustrate the big picture issues that arise when we move into the Aging in Community stage.  This will illustrate the potential looming shortage of beds and the potential need for advocacy in the various jurisdictions.

Then attendees will split into groups by jurisdiction, DC, MD, VA, as policies and supports for long term care vary from jurisdiction to jurisdiction. These discussion groups will be about the key issues and opportunities in the Aging in Community stage. 

After these discussion groups, we will share these insights with the whole group.  We will explore interest among the participants who might wish to collaborate on issues of the metropolitan region, such as a looming shortage of home health aides or long-term care support.

WAVE Quarterly Meeting

February 25, 2019

Hyattsville Town Hall

Business Meeting Minutes

BUSINESS MEETING

President Patricia Clark welcomed participants and thanked Hyattsville Aging in Place (HAP) for hosting the meeting.  Denise Snyder, Chair of HAP, recognized CaringGivers, LLC, for sponsoring the breakfast and introduced Demetrius Jones, its founder, who briefly described his company. 

The president called attention to the new Board of Directors members and officers.  She noted that the president and two vice presidents reflect the three jurisdictions, and that most of the Board are the “post-founding” members.  The two surviving original founders, Miriam Kelty and Virginia Hodgkinson, were named “Founding Emerita.” 

The president announced that WAVE will return to four meetings per year.  There will be two more before the Village to Village (VtV) Network conference in September.  There will be one afterward.

Treasurer Leigh Sempeles announced that there is a balance of $6,892.31 in the bank account. Expenses include $242.22 for the PO Box and software updates.  In addition there will be an expense for the scholarship for the VtV conference.  Dues collected to date total $1,050, including 27 villages, 1 in the new category of “partner support member,” and one other donation.  WAVE currently encompasses 70+ villages open or in development. 

The president informed members that the Board is in the process of analyzing and revising the ByLaws.  She asked them to give input through the WAVE email [This email address is being protected from spambots. You need JavaScript enabled to view it./].

Corresponding Secretary Dave Prescott, explained that he is the Webmaster and also sends out email notices.  He asked that any updates for the website--including village contacts--be sent to him c/o This email address is being protected from spambots. You need JavaScript enabled to view it..  All paid up members are listed on the website.  He has heard about one merger. 

Second Vice President Mary Jo Deering announced that WAVE is proposing an extended program for the fall meeting, potentially all day and possibly in the first half of November.  She asked members who would like to work on it to contact her.  A notice will be sent out requesting volunteers and program ideas.  

WAVE IT Work Group Chair Mary Jo Deering said that the group was preparing to share and extend what it had learned about voice technology over the past year.  The ultimate goal is a “train-the-trainer” session for people who would like to be able to offer programs or support to their own villages.  First there will be a pilot demonstration to test out the group’s approach and identify the most effective presentation.   

First Vice President Gail Kutner asked for members to send her suggestions for programs at the next two meetings.  She also asked for suggestions to enrich the website.

New Business

The president described the presentation made by California organizations at last year’s VtV conference. It was very strategic and forward looking.  WAVE has more villages than any other area in the country, and we could use the California work to look ahead in our area.

Miriam Kelty mentioned that Montgomery County villages, especially in the Bethesda-Chevy Chase area, collaborate to cross-promote activities or co-sponsor events.  In the long run, this is good for meeting new people and spreading useful information and programs. 

The president called for a motion to approve the minutes of the last meeting, which are on the website.  Rob Fleming moved for approval, Miriam Kelty seconded the motion.  The minutes were approved.

The business meeting was concluded. 

WAVE Quarterly Meeting

February 25, 2019

Hyattsville Town Hall

Program Notes

Outreach to and working with the LGBTQ community. Susan Messina, Deputy Director for Senior Services at IONA House and member of the board of Mt Pleasant Village.

Members of this community fear discrimination from villages that do not clearly advertise friendliness. Villages should be sure all communication materials clearly show welcoming approach, including a formal non-discrimination policy on the website, and an “other” category for gender on membership or other sign-up forms, as well as photos showing same sex couples.  Race and ethnicity add to this fear.  Social isolation and lack of family support is a serious issue for older LGBTQ people.  While some do not want special programs, others are looking for activities geared to them.  She suggested creating a task force to identify issues and opportunities and participating in gay pride events (month of June).  IONA offers five peer-support groups for LGBTQ seniors, including Maryland.   She provided two handouts, one on IONA peer support groups [Click here] and the other on resources, including a film [Click here].

The president suggested that WAVE consider having a table at the DC Gay Pride event.   

Advocacy:  Forecasting and being ready for long term care needs.  Mary Proctor and Elizabeth Cabot Nash of Capitol Hill Village.

Capitol Hill Village, founded 12 years ago, has 500 members with median age of 75, 40% of whom live alone. It has a staff of 6.  There are currently no senior residences or care facilities on Capitol Hill; hence the need to find new ways to care for seniors in the community. 

A slide presentation, From Aging in Place To Aging in Community [Click here], was shown.

Statistics.   Nationally, 52% of Americans reaching 65 will need long term care (LTC).  19% will need 1 year LTC; 8% 1-2 years; 11% 2 - 4 years; 14% 5 or more years.  48% will need none. 

Sharing our advocacy experience and how we got here.

  • Establish structure for discussion and decisions, e.g. advocacy committee of the Board , Housing committee, advocacy corps of community at large.
  • Recognize members will need more than village can offer.
  • Get to know your members
  • Create settings for talking about hard issues of aging
  • Encourage planning, use experts and best practices. E.g. Chevy Chase has small apartment called “The Stories” with special quality of life concierge.  All units are universal design; there are community rooms.
  • Assess capacity of community support; evaluate anticipated needs vs available DC services, housing and caregiving resources.
  • Define goals and objectives; identify care and housing options; health care workforce needs.
  • Advocate at DC council

What we have learned about gaps in DC for middle income residents.

  • DC doesn’t cover people with incomes between 30% and 100% of annual median income (AMI).
  • Only 850 assisted living units anywhere in DC; mostly in Ward 3 upper DC. No subsidy. Affordable for those with highest 20% of income.
  • Adult day programs. Only IONA has 1 for middle income residents.  There are only 200 subsidized day care slots available. 
  • Workforce issues: Not enough certified home health aides vs 4-5 years ago. Not keeping up with retirement of existing aides and growing demand. DC not thinking strategically about need for workforce or other support. 

Working with other community stakeholders, government agencies, DC council, Metro Council of Govts.  The Village will convene DC boards or advocacy groups in Spring 2019.

Discussion:

  • The roles of villages with hospitals? How to calculate the actual contribution of villages to health outcomes.
  • Promote universal design.
  • How to prevent physical and mental disability? Set up one level housing including an RN so health care is within the building.   VT has SASH program, 100 buildings like this. 

Pazit Aviv, Montgomery County Village Coordinator:  important to recognize that middle income people fall between the cracks. Need advocacy to include them, but recognize some of them have never and do not want to avail themselves of services. Montgomery County is compiling report on gaps on aging services. She will share it with villages who can call out the gaps.  Identify partners for advocacy across sectors.  Recommends a presentation to WAVE about long-term care (LTC) benefits. Congress may hear proposals for catastrophic LTC insurance.

Advocacy Breakout Groups Discussion Topics

What insights and issues are most compelling?  What does this make you think about; what was hard to understand?  Next steps: how well is your jurisdiction doing in support of aging in community?  Who are natural partners in your jurisdiction?  What might we pursue together, as WAVE, clusters of villages or other?

Break outs by jurisdiction: Report Out

VA:   Would like focus on LTC options for the home.  What can villages do?   What is AARP’s advocacy role?  Need to address zoning barriers to senior housing options.  Bring in new partners in VA for advocacy, including policy-oriented groups/individuals.  This can be a recruiting tool for villages--pull in policy wonks. 

MD:  Discussed how position of Montgomery County village coordinator was created and how Prince George’s County could get one.  Discussed housing, accessory dwelling units (ADUs), and zoning issues.  State level approaches might work on some issues, e.g. village insurance. Talk with county and state representatives.   Workforce issues--inadequate training, certification, pay. Reach out to other service communities, e.g. churches.  How best to approach them; must build trust.  Remember need to be inclusive; creative approaches needed.  Perhaps “summit” of leaders of various communities.

DC:  One level housing with health support, i.e. a concierge and an RN.   Meeting in April/May with woman who began SASH in VT to work with Medicare to pay for RN in buildings with subsidies up to 140% of AMI.  This meeting can be opened to others. Thinks MD is also developing something along these lines (housing + health care).  Naturally Occurring Retirement Communities (NORCs) could include prevention-oriented activities to keep people out of LTC.   LTC and housing are separate/related issues.  Perhaps a middle level living--beyond a home that lacks one level living, but not yet LTC.  Could villages play a role?  Housing with care available  reduces demand for LTC.  Longevity with healthy living is goal--prevent or postpone disability.  Co-housing for seniors --30 units for seniors on Capitol Hill; 2 units for the caregivers themselves. 

Pazit Aviv:  Silos of county, state, federal agencies is issue.  Federal government could make greatest savings.  It’s hard to prove that counties and states would actually save any money from village activities.  Need “big boy numbers.”  WAVE should demonstrate cost savings for CMS.

Miriam Kelty:  Transportation is important, especially where there’s a mix of rural and urban space. 

Wrap up.  Members were asked to send ideas to Pat Clark or Gail Kutner. 

WAVE Board of Directors Meeting

Tuesday, November 27, 2018, 12:30-2:30 pm

Library, 2501 Sherwood Hall Lane, Alexandria VA

Agenda

(See Minutes Below)

    Board Composition:  Current Outgoing - Terms ending 12/31/2018, 2019 Members, and Founding Emeritus Members

    DC:  Patricia Clark, Leigh Sempeles, Patricia Scolaro, Peggy Simpson

    MD:  Mary Jo Deering, Don Moldover, Eddie Rivas, Denise Snyder, Miriam Kelty - term ending 2018, then Founding Emerita Member, Eva Cohen - term ending 2018

    VA:  Sharon Canner, Cele Garrett, Gail Kutner, David Prescott, Virginia Hodgkinson - term ending 2018, then Founding Emerita Member

    1. WAVE mission and/or roles:  discussion and clarification

    2. WAVE succession planning: review slides from CA regional group on succession planning

    3. Determine Board member terms: stagger them appropriately

    4. A. Dates for quarterly meetings in 2019:  Feb 25 MD, April 22 VA, Sept 9 DC. and Nov 18 MD (Annual Meeting, elections)

        B. Dates for future meetings: Jan, April, July, Oct, plus Board meetings

    5. Review of WAVE dues – costs, reminder email, follow-up, etc.

    6. By-Laws review: Board vote on by-law changes

    7. Feb 2019 Member Meeting agenda

        A. Board members will participate in suggesting and determining agendas/topics for WAVE Member meetings.

        B. Board members should reach out to villages for ideas, speakers, membership concerns, etc.

        C. Agenda items postponed from October:  Susan Messina, Iona, on LGBTQ; Mary Proctor, Capitol Hill Village, on advocacy 

    8. Board members sign Conflict of Interest statement (who will create this?)

    9. Identification of WAVE documents to be archived:  Denise Snyder and Pat Scolaro agreed to review documents and recommend which need to be archived: Pat S. will review documents from 2012-2014; Denise S. will review 2015-2018.

WAVE Board Meeting

Tuesday, 27 Nov. 2018

Minutes

In attendance:   

Sharon Canner           Miriam Kelty      Pat Scolaro  

Pat Clark               Gail Kutner       Leigh Sempeles     

Mary Jo Deering         Don Moldover      Peggy Simpson      

Cele Garrett            Dave Prescott     Denise Snyder

Virginia Hodgkinson     Eddie Rivas

The meeting opened with a discussion re: Kate Hoepke/CA Villages presentation at the VTV National Gathering. 

  • Questions arose about the motivations for the CA villages to organize; acknowledging that their grant funding made it possible to hire two staff members.
  • Is it a way to unify their villages, share experiences and pursue a research agenda?
  • The conversation evolved to whether WAVE should consider organizing a platform for open communications with our members, but recognizing that WAVE incorporates three state jurisdictions in the DC area.
  • It was suggested that WAVE canvass its members to determine their needs/wants, e.g. community calendar, village newsletter depository, place for each village to tell its story, or to “brand the village movement!”
  • This discussion led to a motion to review the WAVE mission, etc.

Voted Unanimously to accept the mission as is, to be revisited in six months.

The next discussion centered on WAVE dues. Dues will remain at their current levels. 

Voted Unanimously to add to the Annual Membership Dues form new fields asking for member, volunteer and participant statistics. 

Denise Snyder requested holding the next WAVE Quarterly Member meeting in Prince George’s County to recognize the villages in the county. All agreed and offered suggestions on how to proceed.  The tentative date was set for Monday 25 Feb. 2019.  Both Miriam and Peggy will have conversations with Mary Proctor in Capitol Hill to see if she’d be willing to be the speaker addressing the ABCs for Aging Advocacy. 

Lastly, we decided that we’d meet as a board again in January 2019; the date to be determined by a doodle.com poll. 

WAVE Board of Directors Meeting

October 18, 2018, 1:30-3:30

IONA Senior Services, DC  

Fox Conference Room

Agenda

(See Minutes Below)

1.  Introductions and Welcome new Board members

2.  Report on by-laws review - This may be helpful to new Board members

              A.  Review of officers’ roles

3.  Election of Officers 

4.  Discussion of Barbara’s keynote: Mission/ Role of WAVE.

5.  Policy documentation

              A.  Compilation of WAVE archival documents

6.  Meeting topics for coming year

7.  Plan Winter meeting in Maryland

              A.  LGBT and villages (Iona)

              B.  Advocacy-Cap. Hill Village + program

              C.  Sponsor (breakfast)

8.  Report on VtV meeting

9.  New Business

 

WAVE Board Meeting

Thursday, 18 Oct. 2018

Minutes

Board Members Present:

Virginia Hodgkinson, Miriam Kelty, Leigh Sempeles, Pat Scolero, Pat Clark, Sharon Canner, Gail Kutner, Eddie Rivas;  [Taking Office in Jan. 2019: Denise Snyder, Mary Jo Deering, Dave Prescott, Cele Garrett]

Unable To Attend:  Peggy Simpson and Don Moldover

Board Actions:

WAVE By-Laws Review, Administrative changes and topics for further discussion and action at future meetings

  • Voted unanimously to approve a motion to create one new Vice President position, and affirmed a previous decision to have two Secretary slots (Recording and Correspondence).

Discussion and Decisions.  The President, First Vice President and Second Vice President will collectively be from villages in DC, VA, and MD.

The First VP serves as primary backup or stand in for the President, in the absence of the President, and a Second VP who would be the next Board member to back up or stand in for the President.

When the Past President is available, that person may serve as an informal advisor to the President.

The Recording Secretary is responsible for taking minutes of all meetings; the Correspondence Secretary will prepare communications to WAVE members and interested parties, with assistance from Board members as appropriate.

  • Voted unanimously to approve a motion to create two non-voting Emeritus Founding Board Member slots for the two remaining founders of WAVE, Miriam Kelty and Virginia Hodgkinson.
  • Voted unanimously in favor of a motion that only one board member from any WAVE member village may serve on the board at a time, i.e. no village may have two or more members serving on the WAVE Board at the same time. Those currently on the Board and are from the same village may stay.  No new Board Members may be from the same village as another Board Member. 
  • Administrative Decisions.

All Board members will participate in suggesting and determining agendas/topics for WAVE Member meetings.

Noted that we need to have all board members sign Conflict of Interest statements.

Noted that Board members should be more proactive in reaching out to villages for ideas, speakers, membership concerns, etc. 

  • Quarterly Meetings of the WAVE Members – voted unanimously to return to quarterly meetings. Meetings will be scheduled in Jan., Apr., Jul., and Oct. when possible.
  • WAVE Archives – Two board members will review documents to determine which documents need to be saved for archiving purposes: Pat Scolero will review documents from 2012-2014; Denise Snyder will review 2015-2018.
  • Upcoming Meetings:

After an initial report from the By-Law and Sustainability Committee, the Board decided that, at a future meeting, this committee will suggest by-law changes, for review and decisions of the Board.

  • By-law and Sustainability Committee (Leigh Sempeles, Pat Clark, and Miriam Kelty) will prepare a red-lined review document of the revised by-laws for the Board’s final approval process.

After a brief discussion of the things learned at the Village to Village National Gathering, the Board decided that, at a future meeting, the Board will review, discuss, and make recommendations and decision about the purpose and future of WAVE.

2019 Meetings Scheduled:  25 Feb 2019 – MD; 22 Apr 2019 – VA; 09 Sep 2019 – DC; 18 Nov 2019 – MD, Annual Member Business Meeting

Election of Officers – voted unanimously in favor for the year 2019

President                                Patricia Clark            DC

1st VP                                     Gail Kutner               VA

2nd VP                                    Mary Jo Deering       MD

Recording Secretary                Eddie Rivas              MD

Correspondence Secretary        Dave Prescott          VA

Treasurer                                Leigh Sempeles       DC

Next WAVE Board Meeting – Tue. 27 Nov 2019, 12:30-2:30 pm, 2501 Sherwood Hall Lane, Alexandria VA

     Agenda:      By-Laws review

                        Feb 2019 Member Meeting agenda

                        WAVE mission and/or role discussion & clarification

                        Review of WAVE dues – costs, reminder email, follow-up, etc.

Washington Area Villages Exchange

Triannual Meeting

 Monday, October 1, 2018

Foggy Bottom West End Village

2430 K St N.W.

Washington, DC.

(Foggy Bottom Metro)

 

Refreshments by Georgetown Home Care

www.georgetownhomecard.org

 

See pictures taken during the meeting here:

(Click on a picture to enlarge it; press Esc to return.)

https://www.rdtrpr.com/p627380701?customize=3 

 

 

Today’s Program

(See Minutes Below)

9:30 - 9:45 a.m. - Mix and mingle breakfast

9:45 – 10 a.m. - Annual Business Meeting

  • Acceptance of Minutes
  • Elections
  • Dues
  • IT Work Group Update
  • New Business

10 to 10:05 a.m. - CEO, John Bradshaw, owner, Georgetown Home Care

10:06 a.m. to 11 a.m.

LESSONS LEARNED: A Decade of WAVE Villages: Opportunities, Challenges and Failures.

Keynote: Barbara Sullivan, Executive Director, Village to Village Network and former ED for Mount Vernon At Home Village.

Additional comments:

Mary Rojas, president, Mount Pleasant Village (DC)

Peggy Gervasi, president, Silver Spring Village (MD)

Q&A from the floor

Village activists are encouraged to add to this conversation. What were pivotal turning points?

What course corrections did you make along the way? What programs help you expand your reach, which other villages could emulate? What are stumbling blocks today? We will provide index cards for your comments.

11:00 – 11:10:   Break

11:10 – 12 noon:  Discussion groups

** Continuation of “Lessons Learned” conversation

** Developing & Operating Villages

** IT Workgroup: Voice Activated Devices

                     

12 noon: Adjourn. 

 

Board Nominations Solicitation 2018

Each village that has paid its dues for the 2018 fiscal year (January to December), has one vote on any business matters at the annual meeting October 1, 2018.  Below is a list of villages who have paid their 2018 dues.

At the annual meeting there will be an election of directors to the WAVE Board.  There are twelve seats on the WAVE Board, four from each local jurisdiction, DC, MD, VA. 

The WAVE Board is asking you to consider nominating yourself or a person you know who is engaged in the village movement and who is interested in serving on this Board.

Board Seats and Terms                 

Board Terms Expiring January 1, 2019
Election October 1, 2018

DC MD VA

Seat

Terms Served

Status

Nominations Thus Far

DC

Patricia Scolaro

2

Will run for reelection

Patricia Scolaro, others?

DC

Peggy Simpson

1

Will run for reelection

Peggy Simpson, others?

DC

Leigh Sempeles

.5

Will run for reelection

Leigh Sempeles, others?

MD

Eva Cohen

1

Is resigning from the Board effective 10/1/2018.

Mary Jo Deering, others?

MD

Miriam Kelty

3

Served maximum term

Denise Snyder, others?

MD

Don Moldover

2

Will run for reelection

Don Moldover, others?

VA

Sharon Canner

.5

Will run for reelection

Sharon Canter, others?

VA

Virginia Hodgkinson

3

Served maximum term

Dave Prescott, others?

VA

Vacancy

N/A

Vacant

Cele Garrett, others?

Board Terms Expiring January 1, 2020

DC MD VA

Seat

Terms Served

Status

 

DC

Patricia Clark

2.5

In mid term

N/A

MD

Eddie Rivas

2.5

In mid term

N/A

VA

Gail Kutner

1.5

In mid term

N/A

We will vote on nominees to fill vacancies at the October 1 meeting.  Some of the incumbents are eligible for another term, and some of those will run again.  Some slots are vacant because the incumbents have served the maximum time allowed in our by-laws, do not wish to run again, or have left the area.  The Board is planning to limit each village to one person on the Board at a time.

Board terms are two years; some of the original Board Members served an initial first term of one year, to stagger the board, some people have been appointed mid term and are now being elected by the WAVE members.

Any Director may serve a maximum of 3 consecutive terms or 6 straight years.

The Board considers operational issues, organizational policies, financial matters, and future programs.  Board members may prepare responses to correspondence and inquiries from individuals, other villages and organizations and share them with other Board members before speaking for the organization.  WAVE is completing its first decade.  In the upcoming terms, the Board plans to address succession and sustainability, current and future needs of WAVE Villages and of the Village Movement.

We welcome the input of our member villages and encourage you to become involved as a Board member or to serve on a committee.  Please send Board member nominations to our Secretary, Eddie Rivas (This email address is being protected from spambots. You need JavaScript enabled to view it.) by September 15, 2018.  Nominations will be accepted from the floor at the October 1 meeting.  We will post the list of nominees on the website a week before our October 1 meeting, and will present the list at the meeting.

 

 

Go to top