Meetings

WAVE Board Meeting - Agenda and Minutes

Thursday, August 2, 2018

11 am – Noon

Agenda (Amended)

  1. Initial Recommendations of WAVE By-laws Review Group
    1. By-Law Compliance Issues
      1. To comply with by-laws provision that members elect Board of Directors, designate fall meeting as Annual Meeting.
        1. Currently, the Annual Meeting is held in January. Dues notices go out in January, the beginning of our fiscal year.  Since only voting members (delegates from villages) vote and few villages have paid dues in January, only those few villages are eligible to vote.  Thus either those few eligible vote, or WAVE allows those who haven’t paid dues to vote.
        2. Moving the Annual Meeting that is required in the By-Laws, to a fall general meeting, would maximize participation of voting villages. It would lessen the probability of non-compliance with our by-law provision that member villages only are eligible to vote for Board members.
    2. Schedule an in-person meeting prior to October 1 meeting to review changes to by-laws, policies and other recommendations of the by-law review committee
  2. October 1 Meeting in DC
    1. Meeting will be at St. Paul’s Episcopal Church, Foggy Bottom Village, , 2430 K Street, NW
    2. Discussion of Agenda
      1. Panel: Lessons Learned - Peg
      2. Request by IONA staffer Susan Messina to discuss outreach to LGBTQ community (15 minutes)
        1. Board was surveyed about this request and favored it as agenda item
      3. Request from Mary Proctor of Capitol Hill Village to talk about DC villages engagement in advocacy activities
  3. New Business

 

  • Minutes       

  • On Call:  Peg S., Gail K., Pat C., Eva C., Miriam K., Virginia H., Leigh S., Dave P. & Eddie R.

    Unable to attend:  Sharon C., Don M. & Pat S.

    Opened discussion on the WAVE ByLaw recommended changes from Leigh and Pat C’s initial efforts (outlined in the Amended Agenda (see above).

    • Leigh and Pat will review § 2.2 Membership Classes, to assure that we address small non-profits’ dues and voting status.
    • Eva caught numerous typos noted during the call.
    • Everyone agreed to the recommended changes including moving the Annual Business Meeting with Board elections to the Fall meeting and creating two non-voting Emeritus Founding Board member slots on the Board for our outgoing officers.
    • In order to be transparent and solicit Board nominations from the WAVE members, Miriam offered to prepare an email memo to the membership with help from Pat C., Dave and Eddie, which would also be posted on the WAVE website.
    • Board seats open for election include 3 VA slots, 3 MD slots and 2 DC slots. [Virginia & Miriam will transition to Emeritus slots; Pat S and Barbara S no longer wish to serve; Eva, Don, Peg and Sharon can be reelected for another 2 year term.]
    • Potential candidates include Candace Baldwin/DC, Cele Garrett/VA & Dave Prescott/VA. Other candidates will be solicited both before the meeting as well as accepted “from the floor” during the Business Meeting.
    • Election of Board Officers will occur during the late Fall Board meeting, date to be determined using an online Doodle poll.

    Document retention was discussed and agreed to by all. Dave Prescott will collect all electronic and paper documents (for scanning) during the late Fall board meeting, to be saved on one external disk drive. He will also make a recommendation for potential cloud storage of these materials. 

    Leigh will investigate any legal issues around the transfer of Treasurer responsibilities outside of WAVE’s state of incorporation – Virginia.

    After a long discussion regarding the subject of the Fall 01 Oct 2018 WAVE Business Meeting, it was agreed that Barbara Sullivan will be a keynote speaker on lessons learned over the years from the Village movement. There will also be opportunity for a few respondents taking no more than five minutes; their names to be provided beforehand by Peg S., who has organized the meeting. Thanks to Foggy Bottom/West End Village for providing the meeting space. 

    Call/meeting ended.

WAVE Triannual Meeting

Monday, 14 May 2018

Meeting opened with welcomes and appreciation to the Arlington Neighborhood Village and the Arlington Department of Aging and Disability Services for hosting the meeting; and to Green Spring Retirement Community for sponsoring our refreshments. 

WAVE Business Meeting

Barbara Sullivan, outgoing Executive Director of Mount Vernon At Home, was recognized for her service to WAVE since its inception as a member, Board member and Co-Chair for the Board of Directors. She is moving out of the DC área and will soon become the Executive Director of the Village To Village Network.  Erica Frazier was introduced as the incoming Executive Director of Mount Vernon At Home. 

The Treasurer reported that WAVE’s total revenue as of 30 April 2018 was $6,334.19, with membership income of $1,209.13 and expenses of $205.10 since 01 Jan. 2018. Thanks were given for all those paying their 2018 dues to date. A reminder was given that as of 01 June, a $10 late fee would be added to the yearly village dues, for a total of $45.00 as of that date. 

The web-posted minutes of the 26 Feb. 2018 WAVE Triannual Meeting were accepted by the membership present, as submitted. 

Membership was told that the WAVE By-Laws were currently under review by the Board.  The Board hopes to make a recommendation for changes during the fall’s Triannual Meeting. 

The Board recommended creating three membership catagories with dues levels:

  1. Member Villages, $35/year dues
  2. WAVE Partners, $50/year; providers and other for-profits supporters
  3. Friends of WAVE, $35/year; individuals and small entities who are not villages but wish to support WAVE.

Dues for Emerging/Villages in Development will remain optional though donations from them are welcome.

Discussion:   Concern was voiced that service providers or corporate members should be able to afford and are likely willing to pay higher dues, perhaps as high as $100-200/year. The Board was urged to revisit the membership dues structure and to carefully consider WAVE’s mission when thinking of what entities are allowed to become voting members.

Announced was the start of a WAVE electronic newsletter that will be compiled following each Triannual meeting, by that meeting’s convener, and including information discussed at the meeting as well as announcements from the membership. For this meeting, information/announcements should be forwarded to Gail Kutner.

Secretary Eddie Rivas will ask the webmaster, Dave Prescott, to send an e-mail to each village on the WAVE mailing list requesting the name and contact information for a single contact from that village. Announcements and other information for the Newsletter will be accepted from that contact only.

 

In an effort to continue to learn about WAVE Villages and share such information, a Board task forcé is working on a short, one-minute survey for village members, using a Survey Monkey-like tool. 

Given the financial stability of WAVE at this time, the Board announced that we will be able to offer to pay for one village’s registration fee to the Annual Gathering in San Diego this coming fall.  An email will be sent shortly to outline eligibility and deadlines for selection of the village to be awarded this support

The IT Workgroup reported there is another software package recently developed called Easy Village Express based on a Microsoft platform. This is in addition to Club Express and Helpful Village. Also, the WAVE IT group is exploring the use of voice controlled technology (e.g. Alexa, Echo, Google Home etc.) to help people in their homes. The group met as a breakout sessión after the presentation and will alternate conference calls and in person meetings between triannual meetings..  Lastly, they remind everyone that there are users’ groups online for Club Express and Helpful Village via VTVN’s website. 

Announcements

Northwest Neighbors Village announced that they would be holding a Healthy Aging fórum at the Washington Hebrew Congregation on 10 June; see posting on WAVE calendar. 

Northwest Neighbors Connecting (Baltimore MD) announced a one-hour documentary on the use brain building activities. Chava Ball commented that their brain building program has markedly increased engagement of people with the village.

Presentation

Relationships between Age-Friendly Communities’ Initiatives and Villages, presented by Gail Kohn, Age Friendly City Coordinator, DC Mayor’s Office; Jane King, Chair of At Home Alexandria and Chair of the Strategic Planning Committee of the Alexandria Commission on Aging; Marcia Pruzan, Senior Fellow, Age-Friendly Mongomery County MD, Office of Aging and Disability Services; and Laurie Young, Chair of the Arlington County VA Commission on Aging. Discussion revolved around how age-friendly communities compared and interacted with villages.

Discussion Groups

Meeting ended with discussion groups around age-friendly communities, operating and emerging villages and the IT Workgroup. 

 

 

WAVE Triannual Meeting

Monday 26 Feb 2018

Meeting opened with welcome remarks and thanks to Kensington Park Senior Living’s representative Heather Flattery for sponsoring refreshments.

Thanks were also given to Dave Prescott who is WAVE’s webmaster, for posting the minutes of the fall Triannual meeting which were accepted without objection.

Announcements

Thanks were extended to Don Moldover for his leadership of the WAVE IT Workgroup. He will step down from managing the committee, but will remain a member of it.

Isabelle Schonfield, Wyngate Neighbors Helping Neighbors announced the meeting of the Montgomery County Aging Commission’s Aging Friendly meeting on 28 March at the Silver Spring Civic Center.

The DC Resource Group announced a speaker on hoarding issues for their March meeting; and a panel from WAVE for their April meeting.

Diane LaVoy, Cheverly Village, announced a speaker on communication strategies with dementia patients on 03 March at the Cheverly United Methodist Church.

Lisa Walker, Hyattsville Aging in Place, announced that the MD Communities of Practice meeting in Columbia was to have a discussion on plasticity of the brain. 

Annual Meeting Business

Election of Board – By unanimous consent, the WAVE Board of Directors were approved: two new members – Leigh Sempeles/Foggy Bottom West End Village and Sharon Canner, Reston for a Lifetime; and three reappointments – Pat Clark/Glover Park Village, Gail Kuttner/Arlington Neighborhood Village & Eddie Rivas/Potomac Community Village; all will serve from Feb 2018 until Jan 2020.

Treasurer’s Report – Stated that as of February, only seven villages had paid 2018 dues, out of approximately 71 villages operating or in development in the DC Metropolitan Region.  Members were urged to please consider becoming paying and voting members of WAVE given the value it provides the region.

IT Workgroup – They reported that although they shared their software evaluation tool with the VTVN community, they had not received any feelback of any nature. They also reported that there exists an aging technology blog titled “Aging in Place Tech Watch”. They also reported that Paul Burton of the Columbia Lighthouse for the Blind was using Amazon Echo to assist individuals with tasks; more information to come in the future.  The IT Workgroup reported that John Bradshaw/Georgetown Village was working on hospital discharge planning by using geomaps of local villages to target local outreach efforts.  Lastly, they asked attendees to consider joining the Tech Users Working Group.

Speaker Presentation

Miriam Kelty/Bannockburn Nieghbors Assisting Neighbors substituted for the planned speaker on late notice. Miriam offered a presentation on “Making An Aging Plan,” in which she discussed an overview of the many aspects that must be considered in planning for your life as you age. These include not only the creation of wills, estate plans, advance directives, etc., but also something called a Master Aging Plan, which is a long list of considerations when planning for longevity.  Presentation materials can be found at http://wavevillages.org/index.php/resources/making-an-aging-plan

Next WAVE Triannual Meeting is scheduled for 14 May 2018 in Arlington VA. 

WAVE Triannual Meeting, Monday, February 26, 2018

 

The next WAVE Meeting will be on Monday, February 26 in Bethesda at the Bethesda Chevy Chase Regional Services Center, 4805 Edgemoor Lane, Bethesda, MD 20814, 9:30-Noon. You can Google Montgomery County BCC Regional Services Center for directions.  The nearby Metro stop is Bethesda on the red line.  We look forward to seeing you.  Feel free to invite new staff or Board members of your village to join us.

 

Several operating villages have not yet paid dues for 2017. For the convenience of villages which have not yet paid dues, we will accept checks at the door on our February 26 Triannual meeting at the Bethesda Chevy Chase Regional Services Center.  Operating villages are requested to pay the $35 dues for 2017 if they have not yet done so. Checks should be made out to Washington Area Villages Exchange.   Here is the dues form:  2017 WAVE Dues Form  to send in or to give to us at the meeting with your check.  We will accept dues for 2018 at the same time.  Emerging villages are invited to make a donation but are not required to pay dues.



Agenda
Monday, February 26, 2018
Bethesda Chevy Chase Regional Services Center
4805 Edgemoor Lane, Bethesda, MD 20814
 
9:30 - 9:45 am     Mix and mingle breakfast
 
9:45 - 10:10 am     Business Meeting
Welcome
Acceptance of Minutes
Announcements and Elections
Treasurer's Report and Dues
IT Work Group Update
New Business

 10:30 - 11:20 am     Challenging Relationships and Conflict

Even on the best of days, some relationships are challenging and stressful. Of course, we appreciate and accept that everyone has a different personality but certain behaviors, traits, habits, moods and temperaments can bring us to extreme feelings that impact our own mood, disposition and behavior.  This gets even more difficult when there is dependence or interdependence with the challenging person, when you have to work with that person or when you sense that something might actually be wrong with that person. Navigating through conversations and activities with difficult people requires skill.  Should you say something? If so, what should you say?

Kim Burton, Director of the Mental Health Association of Maryland will address this issue with her knowledge of human behavior and relationships. Kim will provide insight and tips for appropriate approach, engagement and strategies when you are faced with challenges by another person’s attitude or behavior.  Program participants will be able to ask questions, discuss and learn from each other and will leave with new skills and understanding.

11:20 - 12:00     Discussion Groups
Continuation of discussion above
Operating Villages and Emerging Villages
IT Systems
 
12:00 Noon     Adjourn

WAVE Board Meeting, December 8, 2017

Treasurer’s Report

Treasurer reported that WAVE currently had 19 paid memberships, out of a potential for 65 villages in the DC-MD-VA metropolitan región.  Currently we have $665.00 in annual revenues, with $5,100.00 in carryover funds. 

There was agreement that we needed to get as many 2017 dues paid as possible.  Barbara Sullivan said that she would send an email with the information form to village contacts.  All agreed that we must do more to encourage dues payments, including reminders on the WAVE website, emails, the newsletter, etc.

The conversation evolved into a discussion regarding the need to recruit someone to write/edit/be responsible for a WAVE newsletter that might be compiled monthly.  One idea floated was that in the newsletter and during WAVE business meetings, we could feature a “village spotlight” on some aspect of one village for information sharing. 

Website & Host Server

Acknowledging that there does not exist a formal communications mechanism for information sharing, Dave Prescott (who has taken over keeping the WAVE website up to date) asked that we forward newsletters or information ítems of relevance to be posted on WAVE’s website. 

After considerable discussion regarding what entity/server would be chosen to host our website and regarding registering the domain name, it was agreed that Dave would investigate the options and make a recommendation for quick implementation. 

Although we discussed the need for a Communications Director to manage the email lists and the production of a WAVE newsletter, there was no decisión on who might be recruited to do so. This ítem remains open. 

2018 Annual Meeting & Elections

We decided that the next WAVE Triannual meeting would be held on Monday, 26 Feb. 2018 at the Bethesda/Chevy Chase Regional Service Center in Bethesda.  During this meeting, we are due to have elections for Board members.

The following was compiled for discussion:

  • Newly elected Board members from Jan 2017-Jan 2019 include Eva Cohen (MD), Bob Craycraft (DC, who resigned as a Co-Chair), Miriam Kelty (MD), L Liddle (VA, who’s since resigned), Don Moldover (MD), Pat Scolero (DC), Peggy Simpson (DC – replacing Barbara Gage) and Barbara Sullivan (VA).
  • Members with expiring terms from Jan 2016-Jan 2018 include Pat Clark (DC), Virginia Hodgkinson (VA), Gail Kutner (VA) and Eddie Rivas (MD).
  • Given Bob Craycraft’s resignation as a Co-Chair, Peggy Simpson has agreed to serve in that capacity for 2018.
  • A decisión was made to nominate another VA board member to replace L Liddle, Sharon Canner, who will run for election with those whose terms expire in Jan. 2018 (see above). This will give us a total of 12 board members – 4 DC, 4 MD & 4 VA.
  • Thus, the slate of board members for election during the February 2018 meeting include Sharon Canner (VA), Pat Clark (DC), Virginia Hodgkinson (VA), Gail Kutner (VA) and Eddie Rivas (MD).

The final ítem was a request from Steve Gurney from the Guide To Retirement Living, for a presentation to the Senior Resource Group on Monday 02 April 2018. Barbara, Peggy and Eddie will represent WAVE in that presentation.

WAVE Triannual Meeting, Tuesday, October 17, 2017

Bob Craycraft, SW Waterfront Village, welcomed everyone and introduced Reverend Martha Clark, Rector, St. Augustine’s Episcopal Church, who also welcomed everyone to their facility. 

Miriam Kelty, Co-Chair of WAVE representing Maryland Villages, also welcomed attendees, explaining the new schedule of WAVE membership meeting three times per year – Triannual Meetings. 

The IT Committee offered in their report that they are still working after four years on studying village software packages that offer the best value to villages. Having studied many existing packages and not able to find developers willing to develop packages without a guaranteed return, the IT Committee has decided that they will serve in a “Consumer Reports” function to evaluate software packages for villages, in hopes that their reviews will lead to improvements and affordability.  The Committee also announced that Dave Prescott has taken over the duties of managing WAVE’s website.

The Treasurer’s Report stated that WAVE had collected $420.00 in revenue, spent $588.00 in expenses, had $5,102.00 in carryover, for a balance of $4,934.00.  All villages were reminded of the importance of paying village dues of $35.00 per year so that WAVE can prevent using up our reserves.

Secretary’s Report – The minutes from the June 2017 Triannual meeting were accepted as written and posted for review.

Announcements:

  • Iona Senior Services announced an upcoming Practice and Ethics Committee discussion about ethical village issues.
  • Home Care Assistance, serving DC and Montgomery County, MD soon, was introduced as the sponsor for the refreshments of this Triannual Meeting.
  • Sharon Canner, Neighbors Helping Neighbors (N2N) in Reston, VA announced that there would be a Virginia Village Day in February 2018.

Guest Speaker:

Becky Theriot, founder and owner of A First Class Move (AFCM) was introduced to speak about Disorganized Homes and Hoarding.  She stated that her business was targetted to individuals whose homes were “bursting at the seams” with clutter, which can cause safety risks that can lead to health issues.  Among her more pointed remarks: hoarding is a disorder that can be treated but not cured; health, social and mental health and safety can all be compromised; not only is it important to clear up a physical space, but also it helps the individual; recognize the problem, consult professionals or authorities, and give the individual a say in how to remedy the situation; clutter requires organizing one’s space; the key is to make the solution as stress free as possible.

WAVE Triannual Meeting, Tuesday, October 17, 2017           

St. Augustine’s Episcopal Church

555 Water Street SW, Washington, DC 20024

Plenty of parking at The Wharf or at 1100 4th Street SW

Metro: Waterfront-SEU Stop is one (long) block away

 

Agenda

9:15 am       Lite Fare Networking (provided by Home Care Assistance)

                    (Please bring business cards and materials to share)

9:40 am       Welcome, Barbara Ehrlich, President Waterfront Village

                    The Rev. Martha Clarke, St. Augustine’s Presbyterian Church

9:45 am       Business Meeting:  Miriam Kelty, President WAVE

                    Introduce our Host, Jerald Roberts, Home Care Assistance

                    Approval of Minutes:  Eddie Rivas, Secretary

                    Treasurers Report: Virginia Hodgkinson

                    Committee Reports

                    Village to Village Network National Gathering

10:00 am     Beckyanne Theriot, Owner of A First Class Move

                    Disorganized homes and hoarding: how Villages can identify and compassionately support members with dysfunctional and dangerous home environments.

10:40 am     Break

10:50 am     Discussion Groups: Developing, Open & Executive Directors

12:00 pm     Adjourn 

Following adjournment, those interested may attend a networking lunch at The Wharf.

DC Community Conversations Town Hall

September 27, 2017    1:00pm - 3:30pm    See Agenda Below

 

Please join us for a Community Conversation on the Measurement of Civic Engagement at the Local Level 

The Corporation for National and Community Service (CNCS) is supporting a series of projects across the United States that are exploring ways to improve measurement of volunteering and civic engagement activities at the local or neighborhood level; and how to better capture and describe various facets of civic life which may be linked to other important indicators of individual and community wellbeing.

In support of this initiative, the Washington, DC Community Conversations Team – comprised of Guardians of Honor, the George Washington University, Age Friendly DC, and Washington Area Villages Exchange (WAVE) – has recently completed various interviews, observations, community consultations, and focus groups seeking to better understand what “civic engagement” and “volunteerism” mean to older Americans, how they talk about and think about these activities, the mechanisms by which they engage and volunteer, and why they choose to engage in these activities.

Given your expertise and interest in these issues, we hope you will join us Wednesday, September 27, 2017 from 1:00 pm to 3:30 pm at the True Reformer Building located at 1200 U Street, NW Washington, DC 20009 to learn about our partners’ current initiatives and to contribute to a discussion on the team’s findings.

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